Junior Office Administrator & Secretarial Support

Adecco Portugal; Greater London; On-site; GBP 28,000 - 32,000; Full time

Job summary

Adecco Group UK & Ireland seeks a Junior Office Administrator and Secretarial Support in Pimlico, London. The role involves providing hands‑on administrative support to partners and senior staff, including correspondence and document handling.

You will manage client records, assist with basic bookkeeping using Excel, and handle reception duties, post, typing, and general office tasks. The position requires proactivity and strong MS Office skills.

Qualifications

• Experience working in a professional office in an administrative/secretarial position.
• Proficient with MS Office, especially Excel and Outlook.
• Strong communication and organisational skills, with attention to detail.

Responsibilities

• Provide admin support to partners and senior staff, including correspondence.
• Oversee receipt of client records, check completeness, and log in/out of the office.
• Maintain databases and filing systems; manage electronic and paper files.

Skills

MS Office

Excel

Outlook

Typing

Reception duties

Communication

Time management

Tools

Database

Job description

Junior Office Administrator and Secretarial Support

Victoria - Pimlico

9:00-5:30 (37.5h)

28-32k

Reports to office manager and senior partners

Accountancy Firm

This is a hands‑on role, which will require the candidate to work under their initiative alone or as a part of a team within our office in Pimlico. The candidate would ideally have experience working in a professional office in an administrative/secretarial position. Role to include but not limited to the following:

• Provision of admin support to the firm's partners and senior staff, including correspondence.
• Overseeing the receipt of client records, reviewing for completeness and logging these in and out of the office.
• Database
• Some basic bookkeeping includes collating client's invoices (primarily using Excel).
• Strong invoicing experience
• Opening and maintaining client's documentary & electronic files & managing the office manual filing system.
• Dealing with Bank Audit Certificate requests and controlling their receipt.
• On-line filing of documents to the Registrar of Companies.
• Drafting invoices and writing time off the internal time-cost system.
• Assistance with debt collection involving written and telephone communication.
• General ad-hoc office duties.
• Provision of secretarial services & reception duties daily to include:
• Post (logging incoming & managing outgoing post)
• Typing (correspondence, invoices, memos, file notes, emails etc.)
• Reception duties (phone calls, meet & greet clients, dealing with couriers etc.)
• File management and document filing
• Meeting room management and control.

Candidate should be:

• Computer literate with good knowledge of MS Office (MS Excel & MS Outlook in particular).
• Proactive in their approach to the role and the requirements of the firm.
• Ability to communicate and interact with staff and clients on a professional level.
• Able to organise, manage and control their own workload and adhere to client and office deadlines and discretion.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.