Account Administrator

Reed; Belfast City District; On-site; GBP 27,000 - 28,000; Part time

Benefits offered by this job

Pro-rata holiday entitlement

Pension scheme

£27,000-£28,000 per annum pro rata

Job summary

Reed Recruitment is partnering with a market-leading organisation to recruit a Part-Time Accounts Administrator in Dunmurry. The role requires handling invoicing, payments, contracts, and banking administration on a four-morning week (Mon-Thu 9am-1pm).

You will support sales teams, manage shipping schedules, track contracts, and maintain office supplies. Strong admin background and IT proficiency are essential.

Qualifications

• Minimum 2 years' experience in an administrative role.
• Experience carrying out the above duties or similar.
• IT proficient with standard office software.
• Able to communicate with suppliers and customers effectively.

Responsibilities

• Act as the primary contact for customers and clients; escalate issues as needed.
• Input, process, monitor, and validate information for invoicing, payments, and banking administration.
• Raise invoices, manage payments, and chase overdue payments to ensure timely cash flow.
• Check invoice payments via bank and update the daily payment tracker.
• Raise new contracts under Sales guidance and verify information.
• Track all contracts to ensure on-schedule shipment.

Skills

Admin experience

IT Proficient

Communication

Tools

MS Office

Job description

Part-Time Accounts Administrator- Dunmurry

Reed Recruitment are delighted to be working with a successful organisation, and a market leader within their field. Our client has a new opportunity for an experienced Administrator to join their team on a part-time basis.

The successful applicant will come from an administrative background and will be able to work 4 mornings per week. The working hours are Monday- Thursday 9am-1pm with a Friday off, and the daily duties will include the following:

• Act as the primary point of contact for customers and clients, ensuring that all queries/issues are appropriately escalated.
• Input, process, monitor, and validate information effectively and timely, ensuring accuracy and attention to detail in all invoicing, payments, and banking administration.
• Raise all invoices relating to contracts, manage payments, and ensure all payments are received on time, including contacting customers for timely payments.
• Check invoice payments received via the bank, update the payment tracker daily.
• Under the direction of Sales Representatives, raise all new contracts and ensure all provided information is correct.
• Maintain a system to track all contracts, ensuring they are on schedule and will ship as per contracted date with minimal disruption.
• Support in the effective management and monitoring of shipping schedules, liaising with buyers and suppliers to facilitate smooth operations.
• Report any late deliveries or delays directly to Sales Representatives and buyers.
• Follow tracking of containers, arrange delivery to the buyer's yard, and ensure smooth delivery.
• Manage and monitor all stock/stationary items within the office and day-to-day maintenance of the office environment.
• Service meetings, including preparation of agendas, distribution of papers, minute taking, and follow-up actions.
• Maintain and update diaries, organize meetings, make travel arrangements, and monitor staff leave.
• Communicate effectively with staff and maintain productive working relationships.

Required Skills & Qualifications:

• A minimum of 2 years' experience in an administrative role
• Experience carrying out the above job duties or similar
• IT Proficient
• The ability to communicate with both suppliers and customers

Benefits:

• Pro-rata holiday entitlement of 12 days based on a 16-hour work week, inclusive of all statutory holidays.
• Eligibility to participate in the company pension scheme.
• £27,000- £28,0000 per annum pro rata dependent on experience