Accounts Administrator

Vanrath; Newry; On-site; GBP 21,000 - 29,000; Full time

Job summary

Vanrath is seeking an Accounts Administrator in Newry, Northern Ireland, Permanent, Full Time. The role focuses on payroll processing support, time-sheet management and HR document handling within a busy accounts team.

You will manage attendance systems, coordinate subcontractor onboarding and maintain confidential HR records, ensuring accuracy and compliance across sites.

Qualifications

• Plenty of industry experience in accounts and general administration, maintaining accurate financial and employee records.
• Strong organisational skills and the ability to manage weekly time sheets and payroll deadlines.
• Good numerical accuracy and attention to detail when checking records and reconciling information.
• Experience maintaining confidential documentation, including contracts, insurance certificates and personnel records.
• Ability to coordinate subcontractor onboarding and monitor required documentation.
• Strong IT skills, particularly in Excel, Word and Outlook.
• Ability to multitask effectively and meet deadlines.
• Proactive approach to problem-solving and day-to-day responsibilities.
• Professional communication with managers, employees, subcontractors and external advisers.

Responsibilities

• Managing the clocking-in system for all engineers across all sites.
• Reviewing all hours recorded weekly and ensuring managers have approved the hours.
• Printing out time sheets and submitting them for processing.
• Preparing and managing subcontractor onboarding, insurance documentation and contracts.
• Preparing and maintaining employment contracts and HR documents with the assistance of external HR advisers.
• Managing leases for tenants.

Skills

Accounts experience

Organisational skills

Numerical accuracy

Confidential documentation

Subcontractor onboarding

MS Excel/Word/Outlook

Multitasking

Proactive attitude

Communication skills

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Accounts Administrator

Vacancy Location: Newry, Northern Ireland
Engagement Type: Permanent, Full Time

Your Company

A specialist electrical and mechanical installation company with extensive industry experience, delivering high-quality control panel installations, cabling, testing and commissioning across a range of sectors. The company supports large-scale projects throughout the UK and Ireland, providing tailored solutions from design through to installation, ensuring projects are completed safely, efficiently, on time and within budget.

What you can expect from the role

Key Responsibilities

• Managing the clocking-in system for all engineers across all sites.
• Reviewing all hours recorded weekly and ensuring managers have approved the hours.
• Printing out time sheets and submitting them for processing.
• Preparing and managing subcontractor onboarding, insurance documentation and contracts.
• Preparing and maintaining employment contracts and HR documents with the assistance of professional external HR advisers.
• Managing leases for tenants.

The Experience and Skills You Have

• Plenty of industry experience in accounts and general administration, maintaining accurate financial and employee records.
• Strong organisational skills, with the ability to manage weekly time sheets, verify working hours and meet payroll processing deadlines.
• Good numerical accuracy and attention to detail when checking records, reconciling information and identifying discrepancies.
• Experience maintaining confidential documentation, including contracts, insurance certificates and personnel records.
• Ability to coordinate subcontractor on boarding and monitor the completion and expiry of required documentation.
• Strong IT skills, particularly in Microsoft Excel, Word and Outlook, with the ability to maintain spreadsheets and electronic filing systems.
• Ability to multitask effectively, manage competing priorities and ensure deadlines are met.
• Ability to work on your own initiative, demonstrating a proactive approach to problem-solving and day-to-day responsibilities.
• Professional communication skills when liaising with managers, employees, subcontractors, tenants and external advisers.
• A professional and confidential approach to handling HR documentation and sensitive business information.