Academy Operations Assistant (Part-Time)

Wycombe Wanderers Football Club Limited; Uxbridge; On-site; GBP 11,000 - 13,000; Part time

Job summary

Wycombe Wanderers FC is seeking a part-time Academy Operations Assistant to support the U16 Academy with planning, communication and kit logistics at Harlington/Uxbridge. The role requires strong organisational and IT skills, willingness to work evenings and weekends, and a proactive approach.

Salary is £12,000 per year, fixed-term through to August 1, 2026, with duties across matchdays and training sessions.

Qualifications

• Strong organisational and administrative skills with proven ability to manage multiple tasks.
• Excellent written and verbal communication skills.
• Competent IT skills, including Microsoft Office and basic database management.
• Ability to work independently and as part of a team in a fast-paced environment.
• Flexibility to work evenings, weekends, and matchdays as required.

Responsibilities

• Minuting U16 meetings and distributing notes/actions to relevant personnel.
• Liaising with the Academy Kit Lead to prepare and transport kit for U16 sessions.
• Ensuring equipment at the U16 facility is stored securely after sessions.
• Liaising with staff to provide appropriate kit and equipment for roles.
• Arrange fixtures for designated days, leading operational tasks.
• Ensure security is organised for U16 sessions and provide attendee registers.
• Lead communication with parents regarding invites and documentation.
• Register players and allocate training kit on arrival to U16 sessions.
• Support with wider operational tasks for U18 and U21 programmes.

Skills

Organisational skills

Communication skills

Attention to detail

Teamwork

Problem-solving

Flexible schedule

Education

Football Management/Administration studies

Tools

Microsoft Office

Basic database management

Job description

1 October 25

By wwfcacademy

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Wycombe Wanderers Academy require a hard-working, open-minded, passionate and humble individual within the role of Academy Operations Assistant.

The purpose of the role will be to contribute to a world-leading environment by providing operational support through organisation, preparation, planning and communication within the U16 Academy programme.

This role will be well suited to someone already studying Football Management/Administration and aiming to embark on their journey into the industry.

This exciting new position in our Academy will be responsible for:

• Minuting U16 meetings and distributing notes/actions to relevant personnel
• Liaising with the Academy Kit Lead to ensure all U16 academy training and matchday kit is prepared and transported to and from U16 training and matchdays sessions
• Ensuring equipment remaining at the U16 training facility is stored appropriately & secured post session/games
• Liaising with the Academy kit lead to ensure all U16 staff are provided with the appropriate kit and equipment to assist them within the execution of their roles
• Liaising with U15/16 Lead Coach & Recruitment lead to arrange fixtures for the designated days throughout the season, leading on all related operational tasks
• Ensuring security is organised for U16 sessions and fixtures, providing them with a register of expected attendees
• Lead on communication with parents with regards to invites to the U16 programme and accompanying relevant documentation
• Lead on registering players and allocating training kit on arrival to U16 training sessions
• Support with the wider operational aspects of the Academy Operations Department where required for both U18 and U21 Programmes

Qualifications & Experience

• Strong organisational and administrative skills with proven ability to manage multiple tasks effectively
• Excellent written and verbal communication skills
• Competent IT skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint) and basic database management
• Ability to work independently and as part of a team in a fast-paced environment
• Strong attention to detail and ability to follow processes accurately
• Flexibility to work evenings, weekends, and matchdays as required
• A proactive and problem-solving mindset with the ability to take initiative
• Full UK driving licence and access to a car
• Commitment to safeguarding, equality, diversity and inclusion

Organisation: Wycombe Wanderers FC
Job Title: Academy Operations Assistant
Department: Academy Operations
Location: Harlington / Uxbridge, Greater London
Hours: Tuesdays & Thursdays 15:00-21:00 with additional 5 hours to be worked where required. This is a part-time role requiring flexibility to work evenings and weekends. This is a fixed-term role through to August 1st 2026.
Salary: £12,000