Executive Assistant to CEO - 12 Month FTC

Bain and Gray; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading global property company is seeking an Executive Assistant to support their newly appointed CEO. This role offers a blend of office-based work and remote options when the CEO travels. Ideal for an experienced EA looking for a new challenge in a dynamic environment.

Qualifications

• Experience as an EA to senior leaders.
• Experience managing and transforming teams.
• Ability to thrive in fast-paced, changing environments.

Responsibilities

• Manage diaries, meetings, and global travel for the CEO.
• Coordinate communication and events.
• Support the team and manage inbox.

Skills

Communication

Team Management

Prioritization

Discretion

Proactivity

Tools

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Executive Assistant to CEO - 12 Month FTC

If you haven’t heard from us within 48 hours of submitting your CV, unfortunately, your application hasn’t been successful this time. Please keep an eye on our website for new roles that are added regularly.

Job Description

This is an excellent opportunity to work for a global property company, within luxury offices based in Canary Wharf and the West End. The role involves supporting a newly appointed CEO, an inspirational leader highly respected in the industry. The position is primarily office-based, with WFH options when the CEO is traveling, which is frequent. The role will involve supporting the CEO with a dotted line to her Chief of Staff, managing diaries, meetings, global travel, inbox, expenses, and event organization. You will work alongside other EAs and have some team management responsibilities. We seek a C-Suite EA with experience managing staff and leading transformation initiatives. Global exposure and stakeholder management skills are essential, along with a flexible, proactive approach. Candidates from a financial or professional services background, with experience in large corporate or SME environments, are encouraged to apply. This role is ideal for an EA seeking their next career step.

Duties:

• Diary Management
• Inbox Management
• Travel Management
• Team Management
• Communication Coordination
• Meeting and Event Coordination
• General Team Support

Skills & Experience

• Experience as an EA to senior leaders
• Experience managing and transforming teams
• Experience in large multinational corporate environments
• Ability to thrive in fast-paced, changing environments
• Excellent verbal and written communication skills
• Ability to work independently with minimal supervision
• Strong prioritization skills and ability to remain calm under pressure
• Proficiency in IT applications such as Word, Excel, PowerPoint, Teams, SharePoint
• Discretion and confidentiality are essential
• Good judgment in responding to senior executives' needs
• Proactive, flexible, and initiative-taking attitude

Bain and Gray is an equal opportunities employer. We are committed to diversity, equity, and inclusion.

Bain and Gray specializes in PA and administrative recruitment across London, including roles like Team Assistants, Receptionists, PAs, Office Managers, and EAs across various sectors. As a boutique agency, we cannot respond individually to all applications. If you are already registered with us, please contact your dedicated consultant directly.

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