Work Experience Partner

GRAITEC Italy; Paris; Sur place; EUR 32 000 - 42 000; Plein temps

Résumé du poste

Graitec Group in Paris is seeking an experienced Office Manager to oversee daily administrative operations, coordinate onboarding, calendars, and facilities, and support global HR and communications processes.

The role requires a high school diploma, fluency in English, excellent organization, and strong IT skills with Microsoft Office. You will collaborate with cross-functional teams to ensure smooth office workflows and a positive employee experience.

Qualifications

• Fluent level of English required.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• High school diploma or equivalent; further Office Manager qualifications are a plus.

Responsabilités

• Proven experience as an office manager, administrative assistant, or similar role.
• Coordinate onboarding and pre-boarding experiences.
• Manage calendars, IT readiness, and internal communications.
• Oversee office operations and vendor coordination.

Connaissances

Fluent English

Excellent organizational skills

Time management

Strong communication

Formation

High school diploma or equivalent

Outils

Microsoft Office Suite

Description du poste

About Graitec Group

GRAITEC Group Company is a global Software editor leading Building Information Modeling (BIM) solutions and helping its architectural, engineering, construction, and manufacturing customers to digitize and industrialize their processes to improve performance and build a sustainable tomorrow.

Ambitious and fast-growing environment:

We see ourselves as a 30 years old startup, having doubled our revenue in the last 3 years again thanks to both organic and inorganic growth and targeting 500m€ in revenue.

Experts & Talents with strong culture:

Our team is made of more than 700 outstanding talents with a strong management team to execute our mission.

A true international group:

Graitec serves more than 200 000 customers worldwide with +50 offices in 13 different countries, enabling us to meet our customer needs around the globe

A market leader:

We are one of the largest AUTODESK Platinum partners and the only one operating at worldwide scale with an equal split of the business between Europe and North America, enabling Autodesk solutions thanks to our own GRAITEC Software's

Strong Products serving the construction & manufacturing industries:

Through Autodesk products Add-ons like PowerPack to more complex solutions to enable simulation, fabrication & management of our customers projects, GRAITEC is proud of its 150+ developers innovating each day to accelerate our customers performance.

Overview

he Work & Experience Partner roles focuses on shaping and optimizing global workspaces and enabling business performance through data-driven insights and aligned workplace practices. This is a globally connected position responsible for experience design, workforce enablement, and cross-functional collaboration.

Employee Experience & Onboarding Excellence

• Design and orchestrate globally consistent onboarding and pre-boarding experiences.
• Ensure readiness across IT, workplace, communications, and stakeholder touchpoints.
• Lead communication announcements for new-hire visibility moments that support Graitec’s employer brand.
• Partner with Hiring Managers to create meaningful first-week experiences.
• Coordinating the end-to-end process to ensure a Work Experience Excellence, including but not limited to onboarding, SharePoint management, global communications governance, HR calendar and global messaging synchronization as well as vendor and contractor creation.

Workplace Strategy & Culture Activation

• Drive the cultural energy of Graitec offices so they feel alive, engaging, and connected.
• Translate business and headcount forecasts into proactive workspace planning.
• Support wellbeing initiatives (quiet areas, collaboration zones, space design).
• Structure Graitec's Well-Being programme focusing on promoting employee health, balance, and productivity through clear, practical initiatives on healthy working habits.

People Operations & Analytics Integration

• Validate physical-space data, hybrid attendance patterns, and occupancy metrics.
• Contribute to workforce planning with capacity analytics and actionable insights.
• Ensure compliance with H&S, employee location accuracy, and global facilities governance.

Global Mobility & Talent Enablement

• Support global mobility processes: visas, work permits, renewals, and office readiness.
• Administer mobility cases and coordinate with external vendors.Facilitate smooth cross-border relocations and employee settling.

Offboarding & Employee Lifecycle Governance

• Lead HRIS-aligned offboarding processes and secure asset return.
• Manage access removal, documentation, and compliance steps.
• Ensure the best offboarding experience aligned to Graitec’s values and worldwide practices.

Culture, Events & Recognition

• Coordinate cultural recognition programs, and employee celebrations.
• Guide leaders in embedding recognition into their team rhythms.Plan compliant and safe events with clear ROI and global standards.

Diversity, Sustainability & Change Programs

• Support accessibility audits, sustainability measures, and ESG-aligned practices.
• Contribute to change-management initiatives through space reconfiguration and communication support.
• Structured process for the Culture & Global Travel Experience at Graitec.

Employer Branding & Communication

• Enhance Graitec’s employer brand through workplace storytelling and social visibility.
• Create engaging content for internal channels (Gnet) and LinkedIn.
• Employer Branding, EVP & External Visibility Culture communications including but not limited to Life@Graitec global internal and external visibility.

Strategic Facilities & Corporate Assets Governance

• Enterprise Asset Governance & Optimization, Responsible for consolidation strategies, cost-to-value evaluation, and governance of asset allocation to support operational efficiency and organizational scalability.
• Contract Lifecycle & Vendor Portfolio Strategy, renewal forecasting, risk assessment.

Company Internal Data

• Corporate Real Estate & Workplace Operations Strategy, Leadership of activities related to the optimization of corporate workspaces, Accountable for the governance of all facility-related operations and service delivery frameworks.

Responsibilities

• Proven experience as an office manager, administrative assistant, or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Qualifications

• Positive and outgoing attitude
• Fluent level of English
• Ability to work independently and as part of a team.
• High school diploma or equivalent; additional qualifications as an Office Manager or Secretary will be a plus.

Interview Process

• Introduction & get to know discussion with Talent Acquisition Partner
• Interview with the hiring manager
• Interview with a peer of the manager or key stakeholder to the role
• Interview with Business Unit leader