Team Assistant - Marketing Gin & Apéritifs / Business Acceleration

Pernod Ricard SA; Paris; On-site; EUR 30,000 - 45,000; Full time

Job summary

Pernod Ricard, based in Paris, is seeking a proactive Team Assistant for the Marketing Gins & Apéritifs and Business Acceleration teams. This role is integral for supporting day-to-day operations, coordinating meetings, managing budgets, and fostering team engagement through organized events.

The ideal candidate will have 2 to 5+ years of experience, fluency in English and French, as well as excellent Microsoft Office skills. Join Pernod Ricard to be part of a dynamic team in a prestigious global company.

Qualifications

• Experience in a similar role (Executive Assistant / Team Assistant / Operations Assistant).
• Strong interest and ability in PowerPoint design and visual presentations.
• Service-minded, proactive, reliable in matrix and international environment.

Responsibilities

• Organize and coordinate agendas and logistics for meetings.
• Support budget follow-up and accounting activities.
• Coordinate team events and moments of conviviality.

Skills

Fluent in English and French

Microsoft Office proficiency

Organizational skills

Attention to detail

Ability to manage multiple priorities

Education

Bac + 2 to 5+ years’ experience

Tools

Concur

Job description

Overview

Want to join a fast-moving company, work among convivial teams, and take part in the global growth strategy of one of the most prestigious and comprehensive portfolios in the wine & spirits industry? We are looking for a Team Assistant - Marketing Gins & Apéritifs / Business Acceleration. You will be based at The Island, our office in central Paris.

We are looking for a proactive, service-oriented and highly organized Team Assistant to support the Gins & Apéritifs Marketing and the Business Acceleration teams. The role reports to the VP Marketing Gins & Apéritifs and to the VP Business Acceleration and Transformation.

This role is key to ensuring smooth day-to-day operations, strong coordination across departments, effective budget follow-up, and the organization of moments of convivialité that foster team engagement and collaboration. You will act as a central point of contact for administrative, logistical and coordination activities while contributing to cross-functional initiatives and projects.

S.

Responsibilities

• Day-to-Day Activities Support: Organize and coordinate agendas and logistics for large or cross-functional meetings; manage directors’ agendas (when requested) by planning and anticipating appointments and meetings to support priorities and ensure smooth operations; ensure the physical welcome and accompaniment of visitors; prepare, organize and coordinate team or directors’ business travels, in full compliance with the company’s Travel & Expenses policy; take the lead during the preparation phase of relocations for new team members or moves of existing ones, including administrative and onboarding support in coordination with the relevant Director; contribute to cross-functional initiatives led by the Assistants’ Community and proactively collaborate with other assistants on shared initiatives and topics; relay relevant corporate news to the team (e.g. group events, CSE activities, etc.).

Budget & Activity Follow-Up

• Contribute to activity and budget follow-up within the scope of responsibilities; coordinate with internal and external stakeholders and follow up on outstanding invoices and purchase orders; support accounting activities and ensure deadlines are respected; create new suppliers in the system; create purchase orders (POs) and process invoices; consolidate recharge data and coordinate between Finance, Global Teams and Affiliates; support the team with simple budget tracking; manage supplier reminders when required (e.g. missing invoices); act as first point of contact with Accounting for initial queries.

Events & Moments of Convivialité

• Coordinate with Directors on team event formats and, where applicable, coordinate team events (new hires, birthdays, internal events, reminders for events at The Island, etc.); coordinate with other assistants and project managers for teams’ participation in broader corporate events.

Qualifications

• Apply if you recongize yourself in the description below: Bac + 2 to 5+ years’ experience in a similar role (Executive Assistant / Team Assistant / Operations Assistant); fluent in English and French (written and spoken); excellent command of Microsoft Office tools (Word, Excel, PowerPoint, Outlook, Teams); strong interest and ability in PowerPoint design and visual presentations; knowledge of Concur is a plus; strong organizational skills, attention to detail and ability to manage multiple priorities; service-minded, proactive, reliable and comfortable working in a matrix and international environment.