Specialist Ocean Freight Export

AIT Worldwide Logistics; Vignate; Hybrid; EUR 19,000 - 23,000; Full time

Benefits offered by this job

Meal vouchers

Smart working allowance

Hybrid work model

Private health insurance

Volunteer time

Job summary

AIT Worldwide Logistics is a Chicago‑headquartered global freight forwarder seeking a Specialist Ocean Freight to manage export shipments for assigned customers. You will ensure compliant processes, assist clients, and oversee related administrative tasks in a dynamic, international environment.

The role emphasizes handling documentation, customs clearance, quotations, and negotiations while working within a team that values accuracy, collaboration, and proactive problem solving.

Qualifications

• 1–3 years of working experience in ocean freight forwarding.
• University degree is a plus.
• Strong PC skills (Windows, Microsoft Office) preferred.
• Experience using freight forwarding software.
• Fluent English; Italian language skills are a must.
• Excellent interpersonal skills and ability to influence at all levels.

Responsibilities

• Ensure smooth, on-time processing of export shipments.
• Optimize and secure documentation and processes.
• Support and advise customers.
• Carry out customs clearance
• Handle correspondence with customers, agents and service providers
• Prepare quotations and follow up on quotation process
• Conduct sales negotiations
• Process invoices to customers
• Monitor meetings and deadlines
• Execute all Dangerous Goods shipments per applicable laws (as applicable)
• Prepare letters of credit, bills of lading and other customs documents

Skills

English fluency

Italian language

Interpersonal skills

Independent work

Time management

Client interaction

Education

University degree (nice to have)

Tools

Freight forwarding software

Job description

Introduction

Move the world with us!

AIT is a global freight forwarding and logistics company headquartered in Chicago. Are you looking for an exciting and varied job? Then you are exactly right for us! Become part of the international supply chain and move the world with us! Does that sound interesting? Then make AIT Worldwide Logistics the next stop on your career ladder!

Overview

As Specialist Ocean Freight, you will ensure the smooth and compliant flow of export operations for assigned customers while implementing customer‑specific processes and procedures. You will also be responsible for handling all related administrative tasks.

Responsibilities

• Ensuring the smooth and on time processing of export shipments
• Optimizing and securing the documentation of procedures and processes
• Supporting and Advising customers
• Carrying out customs clearance
• Handling correspondence with customers, agents, and service providers
• Preparation of quotation and follow‑up of the quotation process
• Conducting sales negotiations
• Securing and processing invoices to customers
• Monitoring of meetings and deadlines
• Invoicing
• Execute all Dangerous Goods shipments in compliance with all applicable laws and regulations (as applicable) Preparation of Letters ofcredit compliant, Bill of Landings, delivery bills, customs documents, etc

Qualifications

• 1-3 years of working experience in ocean freight forwarding
• University degree (nice to have)
• Strong PC skills (Windows, Microsoft Office applications) preferred
• Experience in the use of a freight forwarding software
• Fluent oral and written English and communicative Italian is a must
• Excellent interpersonal skills and ability to influence at all levels of the organization, strong cultural sensitivity, and ability to build up relationship
• Strong team player with the ability to work independently
• Pro‑active, target driven, solutions‑oriented and good attention to details
• Flexible and positive attitude to excel in a client‑driven environment, commercial awareness
• Open to new ideas and technologies
• Excellent time management and organizational skills
• Continuous improvement culture and attitude

About AIT Worldwide

AIT Worldwide Logistics is a global freight forwarder that helps companies grow by expanding access to markets all over the world where they can sell and/or procure their raw materials, components and finished goods. For more than 40 years, the Chicago‑based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high‑tech, industrial, life sciences and marine. Backed by scalable, user‑friendly technology, AIT’s flexible business model customizes door‑to‑door deliveries via sea, air, ground and rail—on time and on budget. With expert teammates staffing more than 150 worldwide locations in Asia, Europe and North America, AIT’s full‑service options also include customs clearance, warehouse management and white glove services.

What AIT Can Offer You

Work‑life balance perks: a 39‑hour work week and flexible working hours in line with the CCNL (National Collective Labour Agreement)

• Meal vouchers to make your lunch breaks easier and more enjoyable
• Smart working allowance to support remote work‑related expenses
• Hybrid work model: one day of home office per week for added flexibility
• Private health insurance for extra peace of mind
• Volunteer time: up to 5 hours annually to contribute to causes that matter to you
• According to the CCNL Logistica Trasporto Merci e Spedizione the minimum salary for this position at level 3 is EUR 1.916,84 gross per month. The final offer will depend on the candidate’s experience, qualifications, and skills