(Senior) Team Assistant

Gallagher Re; Paris; Sur place; EUR 32 000 - 42 000; Plein temps

Résumé du poste

Gallagher Re in Paris is seeking a Team Assistant to support brokers and business leaders in a fast-paced, international environment. You will coordinate meetings, travel, and events while maintaining strong relationships with stakeholders in both French and English.

The role requires excellent organisational skills, proactive problem-solving, and the ability to work independently as part of a wider team. Fluency in French and English is essential, with a collaborative mindset and strong

Qualifications

• Experience as a Team Assistant or similar role.
• Strong written and verbal communication in English and French.
• Excellent organisational and multitasking abilities.
• Ability to interact confidently with senior stakeholders.

Responsabilités

• Provide comprehensive administrative and organisational support to brokers and business leaders.
• Coordinate meetings, diaries, travel arrangements, and team logistics.
• Support planning and delivery of internal and external events and client meetings.
• Serve as a key contact for internal and external stakeholders and maintain relationships.
• Assist with communications, presentations, and business documentation.
• Support coordination activities, including project tracking and deadlines.
• Maintain records and filing systems and support processes and compliance.
• Contribute to smooth team operations with proactive problem solving.

Connaissances

Organisation

Stakeholder management

MS Office

Communication

Team support

Outils

Microsoft Office

Description du poste

Introduction

At Gallagher Re, we bring clarity to complexity by helping clients around the world make confident, data-driven decisions in a rapidly evolving risk landscape. Here, you’ll be part of a team that leverages world-class analytics and deep reinsurance expertise to deliver strategic advisory services and transactional excellence. Together, we transform advanced insights and market intelligence into strategies that protect businesses, drive performance, and shape the future of reinsurance. We’re a community of decision makers, future shapers, and trusted experts working side by side to deliver meaningful impact through innovative thinking and practical solutions. At Gallagher Re, your curiosity is welcomed, your growth is championed, and your work truly matters. This is a place where you'll have the freedom to explore new ideas, take ownership of your career, and collaborate with people who are as driven and inquisitive as you are.

At Gallagher Re, we bring clarity to complexity by helping clients around the world make confident, data-driven decisions in a rapidly evolving risk landscape. Here, you’ll be part of a team that leverages world-class analytics and deep reinsurance expertise to deliver strategic advisory services and transactional excellence. Together, we transform advanced insights and market intelligence into strategies that protect businesses, drive performance, and shape the future of reinsurance. We’re a community of decision makers, future shapers, and trusted experts working side by side to deliver meaningful impact through innovative thinking and practical solutions. At Gallagher Re, your curiosity is welcomed, your growth is championed, and your work truly matters. This is a place where you'll have the freedom to explore new ideas, take ownership of your career, and collaborate with people who are as driven and inquisitive as you are.

Overview

At Gallagher Re, our people are at the heart of everything we do. As one of the world's leading reinsurance brokers and risk advisers, we combine deep market expertise, global reach, and advanced analytics to help clients navigate an increasingly complex risk landscape.

This is your opportunity to join Gallagher Re in Paris as a Team Assistant and become an integral part of a collaborative and international environment. You will support a diverse team of brokers and business leaders while helping to coordinate activities that keep the team connected, organised, and operating effectively.

If you are organised, proactive, detail-oriented, enjoy managing multiple priorities in a dynamic environment, and take pride in providing high-quality support, we would love to hear from you.

How You'll Make An Impact

In this role, you will:

• Provide comprehensive administrative and organisational support to brokers and business leaders across the team.
• Coordinate meetings, diaries, travel arrangements, and team logistics.
• Support the planning and delivery of internal and external events, client meetings, and conferences.
• Act as a key point of contact for internal and external stakeholders, maintaining strong professional relationships.
• Assist with communications, presentations, marketing materials, and business documentation.
• Support team coordination activities, including project tracking, follow-ups, and managing deadlines.
• Maintain accurate records, documentation, and filing systems while supporting business processes and compliance requirements.
• Contribute to the smooth running of the team through proactive problem-solving and day-to-day support.

About You

Here’s what you’ll bring to the role:

• Experience in a Team Assistant, Executive Assistant, Business Support, Office Coordinator, or similar role.
• Strong organisational skills, with the ability to manage multiple priorities and deadlines simultaneously.
• Confidence interacting with senior stakeholders and building effective working relationships.
• Excellent written and verbal communication skills in French and English.
• A proactive, detail-oriented, and solution-focused approach to work.
• Strong proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• A collaborative mindset and a commitment to delivering high-quality support.
• The ability to work independently while remaining an active contributor to a wider team.