Senior Facilities Coordinator - French speaking

ThermoFisher Scientific; Ivry-sur-Seine; Sur place; EUR 42 000 - 60 000; Plein temps

Résumé du poste

Thermo Fisher Scientific (via PPD) seeks a Sr Facilities Coordinator in the Ivry-sur-Seine area to manage the office, contracts, and compliance. You will oversee daily operations, support EH&S, HR and IT, and maintain records while coordinating with external service providers.

The role requires fluency in French and English, strong organizational and customer service skills, and the ability to handle confidential information in a fast-paced office environment. 37.5-hour week, on-site.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service, interpersonal, and collaboration skills.
• Proactive, adaptable, and solution-oriented with the ability to handle confidential information discreetly.
• Strong customer service and hospitality skills, with a natural desire to help others.
• Proven ability to be flexible in a fast moving and challenging office environment
• Attention to detail and the ability to work with minimal supervision

Responsabilités

• Develop, implement and manage the Facilities management plan for the office, including the management of all running contracts.
• Oversee the day to day running of the office.
• Ensure that the site meets with relevant local and international legislation.
• Ensure that local facilities policies and procedures are kept up to date.
• Ensure that the Health and Safety guidelines and all associated policies and procedures are kept up to date.
• Provide administrative support to other functions such as Environmental Health & Safety, HR and IT
• Maintain accurate electronic and physical records in accordance with company policies.
• Support office moves, onboarding/offboarding, office, cleaning and kitchen supplies, and general workplace services.
• Assist with preventive maintenance planning, business continuity, and emergency preparedness activities.
• Shall act as a liaison officer between the local enforcing agencies and PPD, ensuring that all appropriate action is taken regarding inspectors’ recommendations.
• Prepare and submit monthly reports to Upper Management detailing all necessary information.
• Supervise space / move management.
• Participation to regular meetings with Facilities, Country Head, CSE and other departments
• Should be fluent in Written/Oral French & English
• Working hours are 37,5 hours per week, from 09:00 am to 5:00 pm

Connaissances

Organizational skills

Multi-priority management

Customer service

Confidential information handling

Hospitality

Adaptable / proactive

Attention to detail

Independent work

Description du poste

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

At PPD, part of Thermo Fisher Scientific, our mission is to enable our customers to make the world healthier, cleaner, and safer. The Sr Facilities Coordinator provides comprehensive administrative and operational support to the Facilities team, contributing to the efficient management of workplace services and ensuring a safe, compliant, and well-maintained working environment.

This role works closely with Facilities, EHS, Procurement, Finance, Human Resources, IT, Site Leadership and external service providers to support daily operations across the site.

Key Responsibilities

• Develop, implement and manage the Facilities management plan for the office, including the management of all running contracts.

• Oversee the day to day running of the office.

• Ensure that the site meets with relevant local and international legislation.

• Ensure that local facilities policies and procedures are kept up to date.

• Ensure that the Health and Safety guidelines and all associated policies and procedures are kept up to date.

• Provide administrative support to other functions such as Environmental Health & Safety, HR and IT

• Maintain accurate electronic and physical records in accordance with company policies.

• Support office moves, onboarding/offboarding, office, cleaning and kitchen supplies, and general workplace services.

• Assist with preventive maintenance planning, business continuity, and emergency preparedness activities.

• Shall act as a liaison officer between the local enforcing agencies and PPD, ensuring that all appropriate action is taken regarding inspectors’ recommendations.

• Prepare and submit monthly reports to Upper Management detailing all necessary information.

• Supervise space / move management.

• Participation to regular meetings with Facilities, Country Head, CSE and other departments

• Should be fluent in Written/Oral French & English

• Working hours are 37,5 hours per week, from 09:00 am to 5:00 pm

Vendor & Procurement Support

• Create purchase requisitions and purchase orders.

• Track invoices and support reconciliation with Finance.

• Maintain vendor documentation, contracts, and service records.

• Coordinate contractor visits while ensuring compliance with site access and safety requirements.

• Liaise with external service providers to ensure timely service delivery.

Customer Service

• Build strong relationships with employees, contractors, and vendors.

• Communicate workplace updates and maintenance activities while providing responsive, customer-focused support.

Minimum Qualifications

Knowledge, Skills & Abilities

• Excellent organizational skills and attention to detail.

• Ability to manage multiple priorities and meet deadlines.

• Strong customer service, interpersonal, and collaboration skills.

• Proactive, adaptable, and solution-oriented with the ability to handle confidential information discreetly.

• Strong customer service and hospitality skills, with a natural desire to help others.

• Proven ability to be flexible in a fast moving and challenging office environment

• Attention to detail and the ability to work with minimal supervision

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.