Senior Executive Assistant & Office Manager

BridgeBio Inc.; Paris; On-site; EUR 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Market leading compensation

Job summary

BridgeBio Inc. in the Paris region is seeking an experienced Executive Assistant to support the VP & GM EU West, handling day-to-day operations and strategic initiatives for a growing international business.

You will manage a complex calendar, coordinate international travel and correspondence in English and French, and oversee office operations and suppliers. This role requires discretion, organization, and proactive collaboration across teams.

Responsibilities

• Provide executive support to the VP & GM EU West: manage calendar, travel, and English/French correspondence.
• Coordinate cross‑functional activities with Finance and external partners to enable growth and launches.
• Oversee Paris region office operations, suppliers, and admin follow-ups.
• Organize meetings, onboarding, company events, and streamline processes.
• Coordinate project trackers, deadlines, and deliverables with stakeholders.
• Provide discreet personal scheduling and travel support as needed.

Job description

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on

In 2015, we pioneered a "moneyball for biotech" approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.

Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation-including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.

What You’ll Do

You will report to the VP & GM EU West and work closely with colleagues across departments and countries, including Finance, as well as external partners and service providers, to help a growing international business run effectively. Your primary purpose will be to provide senior executive and personal support to the VP & GM EU West and to manage the day-to-day operations of our Paris-region office. You will manage a complex calendar, international travel and correspondence in English and French, oversee office operations and suppliers, and coordinate cross-functional activities supporting business growth and upcoming commercial launches. This role requires sound judgment, absolute discretion and effective collaboration with internal and external stakeholders. The ideal candidate is a proactive, highly organized professional who enjoys taking ownership, anticipating needs and working in a fast-paced, hands-on environment.

Responsibilities

• Executive support: Manage a complex calendar, prioritize requests and coordinate meetings across different departments and countries, and organize international travel, detailed itineraries and expense reporting
• Communication and follow-up: Prepare meeting agendas, briefing materials, presentations and correspondence in English and French, capture key decisions and track action items with stakeholders, and act as a trusted point of contact for internal teams and external partners, exercising sound judgment and discretion
• Office management: Oversee day-to-day office operations, suppliers, service providers, purchasing and administrative follow-up, and coordinate office-related expenditure and invoices with Finance
• Team and process support: Organize team meetings, company events and onboarding logistics, and improve administrative processes with practical ways to make everyday work more efficient
• Project coordination: Coordinate cross-functional activities supporting business growth and upcoming commercial launches, maintain project trackers and monitor deadlines and deliverables, and anticipate bottlenecks, flag issues early and keep stakeholders aligned
• Personal assistance: Provide discreet support with personal scheduling, appointments, travel and agreed administrative matters

Where You'll Work

This is a 12-month fixed-term contract (CDD) based in the Paris region, France, with the intention of transitioning to a permanent position (CDI)

The preferred start date is as soon as possible

Who You Are

• Around 10 years of relevant experience, including substantial experience supporting a senior executive in an international environment
• Absolute discretion, integrity and sound judgment when handling sensitive business and personal information, together with strong interpersonal skills and confidence working with senior stakeholders across cultures and functions
• Strong command of Microsoft 365, particularly Outlook, Teams, PowerPoint, Excel and SharePoint, and confidence learning new digital tools. Familiarity with travel and expense platforms and project coordination tools would be an advantage
• Experience in pharmaceuticals, biotechnology or life sciences would be a strong asset, particularly in a growing organization or commercial launch environment
• A proactive approach: you anticipate needs, take initiative and propose practical solutions, with reliability, ownership and consistent follow-through
• Exceptional organizational skills, attention to detail and the ability to prioritize competing demands, with adaptability and composure when priorities change.
• Full professional fluency in French and English, with excellent written and verbal communication skills in both languages

Rewarding Those Who Make the Mission Possible

We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return.

• Market leading compensation
• Hybrid work model - we value your flexibility in ho