Office Manager

Generare Bioscience; Paris; Hybrid; EUR 70,000 - 90,000; Full time

Benefits offered by this job

Pennylane expertise

Payroll systems proficiency

Biotech/pharma background

HR administration leadership

Scaleup culture

Job summary

Generare seeks an experienced Office Manager to centralize administrative operations in Paris. You will own finance, payroll, supplier relations, and travel, partnering with the Chief of Staff and Lab Manager to ensure seamless processes.

You will optimize workflows, implement robust solutions, and support rapid expansion with a proactive, cross-functional mindset.

Qualifications

• 3+ years in Office Management or Administration within a fast-paced startup.
• Strong invoicing and payroll process experience, with accounting collaboration.
• Methodical with keen attention to detail and deadlines.
• Able to manage multiple high-priority projects with quality focus.
• Fluent in French and English; proficient with digital collaboration tools.

Responsibilities

• Own Pennylane administration and invoice management lifecycle.
• Track supplier/client invoices; handle payments and validation.
• Prepare payroll inputs with accountant and HRIS.
• Manage expenses, budgets, and basic financial reporting.
• Support external accountant for year-end closings and grants.
• Administer employee lifecycle: contracts, onboarding, offboarding, absences.
• Keep docs audit-ready and supplier onboarding compliant.
• Coordinate travel, events, and leadership meeting logistics.

Skills

Office management

Payroll & invoicing

Finance operations

Google Workspace

Notion

Slack

Vendor management

Communication skills

Process optimization

Tools

Pennylane

HRIS

Job description

Location: Paris 14e - Cochin

Start date: Q4 2026

Contract: Full-time, permanent (CDI)

About Generare

We are reopening one of humanity's most powerful sources of innovation: the chemistry that microbes have been evolving for billions of years. Roughly 97% of it has never been read. Our discovery engine reads that chemistry at industrial scale and turns it into novel bioactive molecules to build the medicines and crop protection of the future.

Founded in 2023 as an INSERM spin-out by Guillaume Vandenesch and Dr Vincent Libis, Generare raised a €20M Series A in April 2026, led by Alven and Daphni. We are 32 people in the heart of Paris, and we will be close to 40 by the end of the year.

Role overview

We are growing quickly and are ready to elevate our operational standards to match our scientific ambitions. We are looking for an exceptional Office Manager to centralize our administrative operations and enable our team to focus entirely on their core mission. In this role, you will become the backbone of our daily operations, expertly managing finance, payroll, supplier relations, and travel. You will partner closely with our Chief of Staff, Lab Manager, leadership, and external partners to ensure our processes are seamless.

We are seeking a proactive canditate who will not just execute tasks, but actively optimize our workflows, identify opportunities for improvement, and implement robust solutions that support our rapid expansion.

Key responsibilities

Finance & accounting operations

• Own the day-to-day administration of Pennylane, our finance and invoice management tool.

• Track the full lifecycle of supplier and client invoices: collection, validation, payment follow-up, chasing.

• Prepare and verify monthly payroll inputs in liaison with our accountant and our HRIS.

• Handle expense reports, supplier payment visibility and basic budget tracking.

• Support our external accountant at closing, and help gather documentation for grants, subsidies and CIR.

People operations

• Administrative management of the employee lifecycle: contracts, onboarding and offboarding checklists, absences, mutuelle and prevoyance, occupational health visits.

• Keep employee documentation complete, current and audit-ready.

• Act as the reliable, discreet point of contact for employees on administrative questions.

Office, procurement & administration

• Manage incoming and outgoing mail, correspondence, filing and administrative follow-ups.

• Handle official forms and third-party administrative requests: supplier onboarding, KYC, certificates, attestations.

• Issue purchase orders and follow up on lab consumables alongside the Lab Manager.

• Keep administrative and legal records organised, compliant and easily auditable.

• Coordinate office upkeep and manage facilities suppliers.

Executive & team support

• Book travel, coordinate agendas and schedule meetings for the leadership team.

• Organise logistics for internal events, team moments and external meetings.

Profile

What we are looking for

• Experience: You bring over 3 years of successful experience in Office Management or Administration within a fast paced startup environment.

• Financial excellence: You are highly proficient with invoices and payroll processes and you enjoy collaborating closely with accounting professionals.

• Organizational mastery: You possess a methodical approach and an unwavering attention to detail that ensures every deadline is met with precision.

• Prioritization skills: You have a natural ability to manage multiple vital projects simultaneously while maintaining complete focus on quality.

• Digital native: You are an expert user of Google Workspace and Notion and Slack or similar tools

• Innovation mindset: You embrace modern tools like AI assistants to automate repetitive tasks and maximize your daily impact.

• Communication: You communicate with confidence and clarity in both French and English.

Bonus points

• You possess deep expertise with Pennylane or equivalent financial management platforms.

• You have a strong foundation in managing complex payroll systems.

• You bring a valuable background from the pharmaceutical or biotechnology industries.

• You have experience leading human resources administration and procurement within growing teams.

• You thrive in the energetic and ambitious culture of a successful scaleup.

Why join us

• Real leverage. You won't be lost in a large, faceless team. You will build the administrative backbone of a company going from 28 to 40 people, and you will feel the difference you make every single week.

• Autonomy from day one. You own your scope.

• Science that matters. New antibiotics, new crop protection.

• A serious, kind team. International, ambitious, and genuinely pleasant to work with.

• Paris 14e, modern facilities in the middle of the Cochin biotech cluster, with hybrid flexibility.

Contract and practicalities

Full-time CDI is our preference. We are open to a freelance arrangement for an experienced profile who would rather work that way, tell us in your application which you prefer.

Generare is committed to building a diverse team. If you meet most of the must-haves but not all of them, apply anyway.