School Secretary

Piñon Unified School District; Pinon; On-site; EUR 28,000 - 46,000; Full time

Benefits offered by this job

Health Care Plan

Mental Health Benefits for employee &/

Life Insurance (Basic, Voluntary & AD&

Retirement Plan

Paid Time Off (Vacation, Sick & Public

Short Term & Long Term Disability

Training & Development

Employee Assistance Program

Professional Development

Job summary

Piñon Unified School District is seeking a detail-oriented school secretary to manage a busy front office and support the Principal and staff. You will handle correspondence, filing, and reporting, while coordinating calendars, meetings, and travel arrangements.

The role emphasizes confidentiality, professional communication, and the ability to handle interruptions and changing priorities in a school environment.

Qualifications

• High School Diploma or GED is required.
• Two years of progressive secretarial/administrative experience, preferably in a school setting, or an Associate Degree.
• Proficiency with Word, Excel and PowerPoint.
• Ability to maintain confidentiality and interact professionally.

Responsibilities

• Perform secretarial duties including typing correspondence, memoranda, reports, and other materials.
• Monitor Principal’s calendar, schedule appointments, and arrange meetings and travel.
• Receive visitors and screen calls, provide information, and refer to appropriate staff.
• Maintain filing systems and prepare reports for administration and audits.
• Support timekeeping, attendance, and substitute management using AESOP/Time Clock systems.
• Assist staff with clerical tasks and other duties as assigned.

Skills

MS Word

MS Excel

PowerPoint

Interpersonal skills

Communication skills

Multi-tasking

Confidentiality

Education

High School Diploma or GED

2 years secretarial experience or Associate Degree

Tools

Power-School

AESOP

Job description

• Performs a variety of secretarial duties which involve routine to procedural duties, typing correspondence, memoranda, reports, and written materials, monitors Principal’s calendar and schedules appointments, handles incoming and outgoing mail, and schedules meetings and activities for the school. Performs responsible work such as developing information for use for a meeting, making itineraries for travel, lodging and meetings; organizing, reserving rooms and registration for meetings, arranging and preparing travel authorizations by appropriate mode of transportation (POV, airline).
• Receives visitors and answers and screens telephone calls to find out the nature of the visit or call, based on awareness of activities and programs, refers person to appropriate employee, and to provide information and explain general school policies and procedures.
• Monitors the usage of equipment and maintain inventory of supplies, when necessary orders office and school supply or repairs on office equipment or printing services. Visions, input Administrator’s travel, meals, teacher supplies, and submitted to Business Office, after Principal’s Office.
• Maintains and files according to filing systems, receives and controls incoming correspondence, reviews outgoing correspondence, reports, for proper format, grammar, punctuation, and removing typographical errors.
• Writes simple or repetitive, non-technical letters. Keeps abreast of various procedural requirements, for example, procedures required to process staff travel and student trips; maintains information needed for budget purposes or Governing Board meetings, organizes the flow of clerical processes in the office and in subordinate offices.
• Prepares a variety of reports relating to attendance (student tracking sheet), student accidents, as required by administration and input data through Power-School to AZ Department of Education for student disciplinary actions.
• Assist the Principal by functioning as an Editor for Time Clock Plus for classified personnel. Ensures time sheets are accurate at end of pay period, prints and obtains signatures and approvals for submission to Payroll.
• Maintains and monitors AESOP for teachers’ request for leave and substitutes assignments; ensures that leave request forms are completed, signed, and submitted to Payroll. At times, may have to call substitutes for teacher absences or when Substitutes do not show up.
• Assists staff as requested with administrative and clerical services.
• Performs other duties as assigned.

• High School Diploma or equivalent GED;
• Two (2) years of progressive and responsible secretarial or administrative support experience, preferably in a school setting, or Associated Degree or a combination of experience and education;
• Must be proficient with Word, Excel, PowerPoint, etc. in order to perform duties;
• Must possess and promote positive and effective interpersonal relationships within the school, departments and general public;
• Skill in communicating courteously and professionally, both orally and in writing while working with students, parents, employees and the general public.
• Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
• Must maintain strict level of confidentiality on all work and records;
• Must have proven successful employment record.

• Health Care Plan (Medical, Dental & Vision)
• Mental Health Benefits for employee and dependent (Calm and Modern Health)
• Life Insurance (Basic, Voluntary & AD&D)
• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Employee Assistance Program
• Professional Development