Assistant, Graduation

Alumni of Leadership Sarasota; Job; On-site; EUR 38,643,585 - 51,692,069; Full time

Job summary

State College of Florida, Manatee-Sarasota seeks a Graduation Specialist to support all Student Services functions related to transcript evaluations and graduation. The role assists in determining graduation eligibility, maintains knowledge of degree programs, completes degree audits, and supports daily Registrar operations with the Specialist, Graduation and Registrar staff.

The position preserves the integrity of student records, provides services to students, advisors, faculty and

Qualifications

• Associate's degree or equivalent and two+ years related experience, or equivalent combination.
• Ability to read, write and interpret documents; effective communication with customers.
• Intermediate knowledge of word processing, database and email software.

Responsibilities

• Receives requests to graduate and verifies graduation requirements.
• Reviews student academic history and transfer credits.
• Monitors degree audits and ensures accuracy of degree progress.
• Assists with training and processing of degree audits and catalog requirements.
• Serves as liaison to Student Services and other departments for degree audits and transcripts.

Skills

Associate degree

Two years experience

Education

Associate's degree or equivalent

Two+ years related experience

Tools

Word processing

Database software

Job description

Benefits

SCF offers a comprehensive benefits package to eligible employees, including low‑cost State of Florida medical, dental, and vision insurance, tuition scholarships for employees and eligible dependents, paid life insurance, and employer contributions to the Florida Retirement System (FRS). Full‑time employees are eligible for paid sick and/or vacation leave in accordance with College policy. Additional benefits and perks include complimentary access to wellness activities, a four‑day work week during June and July for eligible 12‑month employees working in the summer, and paid winter break and spring break. Eligible dependents also have access to our on‑campus Collegiate School. Benefit availability varies by position and employment status.

Job Information

Salary: $15.40 – $20.60 per hour

Location: Bradenton

Job Type: Full‑time

Department: Office of the Registrar

Job Number: 5365591

Closing: Continuous

Job Summary

This position provides support for the Specialist, Graduation for all functions of the Student Services area related to transcript evaluations and graduation. The role assists in determining graduation eligibility, maintains detailed knowledge of degree programs, completes degree audits, and supports daily operations with the Specialist, Graduation and Registrar staff. It preserves the integrity of student records, programs, and processes, and provides services to students, advisors, faculty, and various departments.

Essential Duties and Responsibilities

• Receives requests to graduate and examines students' records, verifying all requirements for graduation.
• Reviews student academic history, including transfer credit, GPA, course substitution(s), and completion of requirements.
• Monitors CAPP and Degree Works, the college's degree audit system, verifying accuracy of potential graduate records for satisfactory completion of degree requirements.
• Assists with training, interpretation, and processing of degree audits, exceptions, and catalog/degree requirements.
• Provides assistance and serves as liaison to Student Services and other key departments for degree audit and transcript evaluations for all degree programs.
• Assists with the diploma printing process and the Diplomas on Demand software system.
• Serves on campus‑wide committees as assigned.
• Prepares lists and submits names of degree candidates for supervisory approval.
• Arranges documents, letters and other appropriate materials in students' folders.
• Assists with graduation email and commencement ceremony activities as assigned.
• Keeps abreast of all SACS, Florida Department of Education, SCF, and/or departmental policies and procedures.
• Performs other duties as assigned.

Job Qualifications

• Education/Experience: Associate's degree or equivalent from a two‑year college or technical school and two or more years of related experience and/or training; or equivalent combination of education and experience. Experience with college curricula, transfer course articulation, and degree audits preferred.
• Supervisory Experience: None required.
• Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence; speak effectively before groups of customers or employees of organizations; read, analyze and interpret technical manuals and governmental regulations.
• Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent; draw and interpret bar graphs; apply concepts of basic algebra and geometry.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram/chart form. Ability to deal with problems involving several concrete changes in standardized situations; define problems, collect data, establish facts and draw valid conclusions.
• Computer Skills: Intermediate knowledge of word processing, database, and e‑mail software. Proficiency with the College's current database software required within one month of hiring.
• Certificates and Licenses: None required.

Additional Responsibilities

• None.

Communication Contacts

• Internal Contacts: Routine contact with State College of Florida, Manatee‑Sarasota faculty, staff and students.
• External Contacts: Limited contact with the general public, high school employees, potential students, vendors, and other colleges and universities.

Work Environment

The noise level in the work environment is moderate.

Physical Demands

The employee is regularly required to use manual dexterity, and is frequently required to stand, walk, sit, and reach with hands and arms. Occasional lifting up to 10 pounds. Specific vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Supplemental Information – Performance Expectations

In addition to satisfactory performance on all essential duties and responsibilities, all State College of Florida, Manatee‑Sarasota employees must fulfill the following basic performance expectations:

• Mission and Goals: Know the College's mission and goals.
• Service Excellence: Strive to provide outstanding service excellence to students, community, and fellow employees, following Pride in Excellence standards.
• Respectful: Act courteously, listen actively, demonstrate empathy, and use proper communication etiquette.
• Responsive: Approach people invitingly, take ownership of actions, plan forward‑thinking, answer returns phone calls and emails, provide assistance, and follow through.
• Accurate: Do it right the first time; be knowledgeable; ask probing questions; use resources efficiently.
• Collaborative: Participate in teams, develop team skill sets, learn resources, develop internal/external connections.
• Grooming and Appearance: Maintain neat/professional image; wear uniforms when required.
• Safety Awareness: Maintain safe working conditions and adhere to proper practices and procedures. Wear PPE as provided.
• Attendance Standards: Attend assignments and schedules at all times.
• Training: Attend college‑provided training sessions and meetings as needed.
• Continuous Improvement: Commit to continuous assessment and improvement of responsibilities.

Pre‑Employment Screenings

Employment is contingent upon successful completion of a criminal background screening and employment reference check. Florida applicants should be aware of state background screening requirements.

Statement of Non‑Discrimination

State College of Florida, Manatee‑Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941‑752‑5599, 5840 26th St. W., Bradenton, FL 34207.