Secretary

Piñon Unified School District; Pinon; On-site; EUR 31,000 - 49,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Mental Health Benefits

Life Insurance

Retirement Plan

Paid Time Off

Short Term & Long Term Disability

Training & Development

Employee Assistance Program

Professional Development

Job summary

Piñon Unified School District is seeking an organized secretarial professional to support the Maintenance Department. Responsibilities include typing correspondence, answering phones, greeting visitors, and maintaining confidential records with utmost discretion.

Proficiency in Microsoft Office and Google platforms is required for daily operations. The role involves coordinating meetings and travel arrangements, managing timesheets and leave forms, and ensuring smooth administrative workflows

Qualifications

• Requires High School Diploma or GED.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Discretion in handling confidential information and interacting with students, staff and the public.

Responsibilities

• Perform a variety of secretarial duties including typing correspondence, memoranda and other materials.
• Receive visitors, answer and screen calls, provide information about Maintenance Department policies and procedures.

Skills

Microsoft Office Suite

Communication skills

Time management / organization

Google Workspace

Education

High School Diploma or GED

Tools

Mac computers

PC computers

Google platform

Job description

• Performs a variety of secretarial duties involving routine and procedural duties, typing correspondence, memoranda, and written materials.
• Receives visitors, answers and screens telephone calls, provides information as appropriate, and explains the general Maintenance Department policies and procedures.
• Organizes the sequential order of steps for maintenance work orders.
• Schedules appointments and maintains the Facility Director’s calendar.
• Schedules meetings for the department and prepare relevant documents and materials for attendees.
• Responsible to handle disposition forms, timesheets, and leave slips for approval, and submits to the Business Office for processing.
• Responsible to edit classified employees’ timesheets by using the BambooHR software.
• Responsible to make travel arrangements for the department travels which includes making the travel itinerary, lodging room reservations, preparing purchase and vehicle requisitions, and submitting completed district travel packet to the Business Office or Superintendent’s Office for processing, as appropriate.
• Monitors the usage of equipment, maintains inventory of supplies, and order office supplies as needed.
• Maintains records and files for the department using an effective filing system.
• Ensures confidentiality of specified records, and use proper handling of extremely confidential and sensitive information.
• Handles incoming and outgoing mail.
• Performs other duties as assigned.

• High School Diploma or equivalent (GED) required.
• Two (2) years of progressive and responsible secretarial or administrative support experience, preferably in a school setting, or Associate Degree or a combination of experience and education.
• Must be proficient using standard business equipment including Mac and PC computer and proficient with Microsoft Office Suite (Work, Excel, PowerPoint, OneNote, etc.) and the Google platform.
• Must possess and promote positive and effective interpersonal relationships within the school, departments and general public.
• Skill in communicating courteously and professionally, both orally and in writing while working with students, parents, employees and the general public.
• Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
• Must maintain strict level of confidentiality on all work and records.
• Must have proven successful employment record.

• Health Care Plan (Medical, Dental & Vision)
• Mental Health Benefits for employee and dependent (Calm and Modern Health)
• Life Insurance (Basic, Voluntary & AD&D)
• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Employee Assistance Program
• Professional Development