Receptionist & Administrative Assistant

3cmetal; France; Sur place; EUR 22 000 - 28 000; Plein temps

Résumé du poste

3cmetal in France seeks a professional to provide receptionist and administrative support, ensuring efficient front-office operations and effective management of stationery and kitchen consumables. The role also offers HR administrative support, from onboarding to records and events.

The position involves welcoming visitors, handling calls, coordinating meetings, and maintaining organized documents. You will assist with travel, procurement processes, and HR coordination while upholding

Qualifications

• Reception and front-office coordination and professional image.
• Administrative support including filing, correspondence, and reports.
• Purchasing administration and office supplies management.
• HR administrative tasks including onboarding, records, and events.

Responsabilités

• Manage the reception area, answer calls, and greet visitors and suppliers.
• Coordinate meeting room bookings and visitor refreshments.
• Maintain office filing systems, records, and administrative documents.
• Assist with travel arrangements and accommodation when required.
• Raise purchase orders for stationery and consumables; monitor stock.
• Support onboarding, HR records, recruitment scheduling, and confidential documentation.
• Ensure compliance with health, safety, and regulatory requirements; maintain office hygiene.

Description du poste

Position overview:

To provide professional reception and administrative support to the business, ensuring efficient front-office operations, effective management of stationery and kitchen consumables, and administrative assistance to the HR department.

Responsibilities

Reception & Front Office

• Manage the reception area and maintain a professional company image.


• Answer, screen, and direct incoming telephone calls.


• Welcome and assist visitors, customers, suppliers, and contractors.


• Receive and distribute incoming mail, courier deliveries, and correspondence.


• Maintain visitor registers and issue visitor access passes where applicable.


• Coordinate meeting room bookings and visitor refreshments.

Administrative Support

• Maintain office filing systems, records, and administrative documents.


• Assist with the preparation of correspondence, reports, and presentations.


• Maintain company contact lists and organizational information.


• Coordinate courier bookings and document distribution.


• Assist with travel and accommodation arrangements when required.


• Order and monitor office stationery and kitchen consumables.

Purchasing Administration

• Raise Purchase Orders (POs) for stationery, kitchen consumables, and other approved office requirements.


• Obtain quotations in line with company procurement procedures.


• Monitor stock levels and reorder consumables as required.


• Verify deliveries against purchase orders and delivery notes.


• Maintain records of stationery and consumable expenditure.

HR Administrative Support

• Assist with onboarding administration for new employees.


• Prepare employee files and maintain HR records.


• Support training administration, including booking venues and attendance registers.


• Maintain leave, attendance, and employee document records as directed by HR.


• Assist with the coordination of employee events, wellness initiatives, and meetings.


• Issue employment-related documentation as instructed by the HR Manager.


• Support recruitment administration, including scheduling interviews and communicating with candidates.


• Ensure confidentiality of employee information and records.

General

• Support departments with reasonable administrative requests.


• Maintain cleanliness and organization of reception, stationery, and kitchen areas.


• Comply with all relevant health, safety, environmental, quality, legal, and regulatory requirements.


• Perform any other reasonable duties within the scope of the position as assigned by the HR Manager