Personal Assistant

Linklaters Italy; Paris; On-site; EUR 42,000 - 56,000; Full time

Job summary

Linklaters, cabinet d’avocats d’affaires international, recherche pour son bureau de Paris un/une Assistant(e) de Direction bilingue en CDI. Basé à Paris 8e, le poste requiert 5 ans d’expérience et une excellente maîtrise du français et de l’anglais.

Vous assurerez l’organisation des réunions, la rédaction de documents, des présentations PowerPoint et des tableaux Excel, la gestion d’agendas et le suivi des dossiers. Proactivité, confidentialité et esprit d’équipe seront indispensables.

Qualifications

• 5 ans d’expérience minimum dans la fonction d’assistant(e)

Responsibilities

• Organisation de réunions et voyages complexes
• Mise en forme, reformatage et frappe de documents Word
• Préparation de courriers
• Présentations PowerPoint et tableaux Excel
• Gestion d’agendas et plannings
• Ouverture de dossiers et facturation
• Suivi avec le département marketing (pitches, CVs)
• Préparation de dossiers de plaidoiries
• Organisation des entretiens de recrutement

Skills

Français courant et anglais bilingue

Word

Excel

PowerPoint

Proactivité

Gestion des priorités

Rigueur et confidentialité

Esprit d’équipe

Education

5 ans d’expérience minimum comme Assistant(e)

Tools

Word

Excel

PowerPoint

Job description

Linklaters, cabinet d’avocats d’affaires international, recherche pour son bureau de Paris un/une : Assistant(e) de Direction bilingue en CDI

L’environnement Linklaters est un cabinet d’avocats d’affaires international spécialisé dans le conseil aux entreprises, publiques et privées, banques, institutions financières et aux organisations gouvernementales. Le cabinet compte plus de 3 000 avocats dans le monde, répartis dans 29 bureaux dont le siège est à Londres. A Paris, notre bureau compte près de 200 avocats dont 39 associés. Pour une information plus détaillée sur le cabinet, vous pouvez consulter www.linklaters.com.

Missions

• Organisation de réunions et voyages complexes et changeants
• Mise en forme, reformatage et frappe de documents Word
• Préparation de courriers
• Présentations PowerPoint et de tableaux sous Excel
• Scans, photocopies, classement, archivage
• Relecture de documents
• Gestion d’agendas, plannings
• Ouverture de dossiers, lettres d’engagement, facturation
• En lien avec le département marketing, pitches et mise à jour des CVs
• Préparation de dossiers de plaidoiries
• Organisation et suivi des entretiens de recrutement

Compétences requises

• Maîtrise parfaite du français et de l’anglais (oral et écrit)
• 5 ans d’expérience minimum dans la fonction d’assistant(e), de préférence en cabinet d’avocats
• Excellente maîtrise de Word, Excel et de PowerPoint
• Proactivité et gestion des priorités
• Rigueur, sens du détail
• Autonomie, prise d’initiatives, flexibilité et sens de la confidentialité
• Esprit d’équipe

Poste à pourvoir dès que possible, basé à Paris 8ème.

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required. This is the place where talent meets opportunity and where passion meets purpose. At Linklaters, the work we do means carving a path through unexplored territory, working on complex legal matters, across jurisdictions and borders and providing outstanding service and confidence to our clients. Having the vision to see things differently and the determination to deliver excellence, every time. That’s what makes us who we are. You can see your true potential connecting with dynamic colleagues all over the world, united by purpose and shared values and working together as one inclusive, collaborative team. With second to none training and support, this is the place where you meet your future. This is Linklaters.

Pre-Engagement Screening

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. Your offer will be subject to the successful completion of these checks which will be initiated following your consent.

Diversity and Inclusion

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us. We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate. Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job. Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance. Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience. Our intention is only to indicate a guideline as to the necessary skills for the role as described.