Part-Time Executive Assistant to COO/CFO (Construction)

CDG Maui, Inc.; Caderousse; On-site; EUR 25,000 - 36,000; Part time

Job summary

CDG Maui, Inc. is seeking a part-time executive assistant to support our COO/CFO in Maui. The role focuses on calendar management, inbox handling, meeting preparation, and ensuring timely follow-up across leadership activities.

You will draft routine emails, organize documents in OneDrive, and help keep projects on schedule while maintaining confidentiality and a professional written communication style.

Qualifications

• 2+ years as an executive or administrative assistant.
• Strong organization and detail orientation; uses checklists.
• Discreet with confidential information.
• Clear, professional writer.
• Proficient with Microsoft 365 (Outlook, Teams, Word, Excel, OneDrive).
• Takes ownership and raises problems early.

Responsibilities

• Manage the calendar and schedule meetings and interviews.
• Sort the inbox daily and draft routine emails and letters.
• Prepare agendas and materials before meetings.
• Take notes and send action items the same day.
• Keep one follow-up list and chase open items to done.
• Prepare, format and file documents in OneDrive.
• Keep office files and records organized.
• Collect receipts and back-up for Accounting.

Skills

Executive assistant

Microsoft 365

Organizational skills

Discretion

Written communication

Tools

Outlook

Teams

Word

Excel

OneDrive

Job description

CDG Maui, Inc. is seeking a part-time executive assistant to support our COO/CFO in Maui. The role focuses on calendar management, inbox handling, meeting preparation, and ensuring timely follow-up across leadership activities.

You will draft routine emails, organize documents in OneDrive, and help keep projects on schedule while maintaining confidentiality and a professional written communication style.