Office Manager - Luxury Beauty House

Cortez Agency; Paris; Sur place; EUR 36 000 - 54 000; Plein temps

Résumé du poste

Cortez Agency, Paris, seeks an Office Manager to oversee day-to-day operations in a luxury beauty environment within the Greater Paris Metropolitan Region. The role is full-time and on-site, coordinating administration, schedules, and events while upholding brand standards.

The ideal candidate has 3+ years in office management or executive support, with fluent French and strong English, and proficiency in MS 365 and Google Workspace.

Qualifications

• 3+ years experience in office management, executive assistance, or administrative roles.
• BTS, BUT, or Bachelor's in administrative management, business, or related.
• Fluent French and good working English are mandatory.
• Comfortable with standard tools (Microsoft 365, Google Workspace, basic accounting).

Responsabilités

• Oversee day-to-day office logistics, supplies, equipment, and IT vendor coordination.
• Coordinate with building management on facilities issues.
• Manage relationships with office-related suppliers (telecom, cleaning, office supplies).
• Front-of-house duties: visitor reception, meeting room setup, hospitality for clients and partners.

Connaissances

Fluent French

Good working English

Office management experience

Executive assistance

Formation

BTS/BUT or Bachelor's in administrative management or related

Outils

Microsoft 365

Google Workspace

Basic accounting

Description du poste

Role Description

The Office Manager – Luxury Beauty House will oversee the smooth day-to-day operation of a high-end beauty environment in the Greater Paris Metropolitan Region. This full-time, on-site role includes managing office administration, coordinating schedules and meetings, and maintaining office supplies and equipment. The Office Manager will serve as a key point of contact for internal teams and visitors, ensuring a welcoming, professional atmosphere consistent with a luxury brand. Responsibilities include handling incoming communications, supporting senior leadership with administrative tasks, organizing events or appointments, and liaising with external partners and service providers. The role also involves monitoring office processes, identifying opportunities to improve efficiency, and upholding brand standards in all customer-facing interactions.

Key responsibilities

Office operations

• Manage day-to-day office logistics: supplies, equipment, cleaning, repairs, IT vendor coordination.
• Coordinate with building management on facilities issues.
• Manage relationships with office-related suppliers (telecom, cleaning, office supplies,
• Front-of-house: visitor reception, meeting room setup, hospitality for clients and partners.

Administrative & HR support

• Process expense reports, invoices, and basic accounting admin in coordination with finance.
• Support HR admin: onboarding logistics for new hires (equipment, badges, paperwork), maintain HR files, coordinate with payroll provider.
• Coordinate business travel and accommodation bookings for the Paris team.
• Manage office calendars, all-hands logistics, internal events.

Executive support

• Executive support expense management).
• Coordinate visiting NYC team logistics (Giovanna and other AROS Group leadership when in Paris).

Ideal Profile

• 3+ years experience in office management, executive assistance, or administrative roles — ideally in luxury, fashion, or a fast-paced SME environment.
• BTS, BUT, or Bachelor's in administrative management, business, or related.
• Fluent French + good working English (mandatory — regular interaction with NYC team).
• Organized, proactive, discreet, comfortable being the operational glue of an office.
• Comfortable with standard tools (Microsoft 365, Google Workspace, basic accounting