Administrative & Fleet Coordinator

Jones Lang LaSalle Incorporated; France; Hybride; EUR 32 000 - 42 000; Plein temps

Résumé du poste

Jones Lang LaSalle Incorporated (JLL) in Les Ulis, Île-de-France, is seeking an administrative coordinator to manage fleet orders and related documentation. You will liaise with leasing companies, handle vehicle deliveries/returns, and support ad hoc administrative tasks for the team.

Strong English and French skills, advanced proficiency in Excel and Outlook, and the ability to multitask in a dynamic environment are essential.

Qualifications

• Proficiency in Microsoft Office tools: Excel advanced, Outlook advanced, Word/PowerPoint intermediate; English intermediate–professional proficiency; French professional proficiency.
• Strong written communication skills.
• Ability to adapt to changing priorities and manage multiple tasks.

Responsabilités

• Fleet management: manage company vehicle orders.
• Prepare ordering guides, vehicle lists, and related documentation.
• Liaise with leasing companies, garages, and manufacturers.
• Act as the main point of contact for client users.
• Prepare administrative documentation for vehicle deliveries.
• Handle administrative processing of vehicle returns.
• Manage short-term vehicle rentals.
• Collect and distribute information and documents regularly.
• Maintain and update tracking tools and documentation.
• Coordinate with Accounts Payable teams and suppliers.
• Provide general administrative support and team back-up during holidays.

Connaissances

Excel

Outlook

Word

PowerPoint

English

French

Communication

Time management

Task management

Outils

Microsoft Office Suite

Description du poste

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, help shape a brighter way forward.

Main Responsibilities

• Fleet Management Manage company vehicle orders
• Prepare ordering guides, vehicle lists, and related documentation
• Liaise with leasing companies, garages, and manufacturers
• Act as the main point of contact for client users
• Prepare administrative documentation for vehicle deliveries
• Handle administrative processing of vehicle returns
• Manage short-term vehicle rentals
• Collect and distribute information and documents on a regular basis
• Maintain and update tracking tools and documentation
• Manage Agilent traffic fines and violations
• Meal Card & Staff Restaurant Access Management Process monthly meal card top-ups for resident and hybrid employees (national follow-up for approximately 290 beneficiaries)
• Manage access to the staff restaurant (RIE) for on-site employees
• Occupational Health / Medical Visits Follow-up Organize pre-employment, return-to-work, periodic, and employer-requested medical visits
• Maintain and update tracking files
• Manage annual memberships and contribution requests
• Send monthly reports related to specific Agilent medical follow-up (INB employees)
• Client Financial Follow-up Record client invoices on a daily basis
• Verify invoices and update tracking files
• Follow up on unpaid invoices, reminders, and purchase orders (POs)
• Coordinate with Accounts Payable teams (India) and suppliers
• FMP Follow-up Create and monitor operational requests
• General Administration Manage correspondence, notices, and procedure updates
• Provide general administrative support
• Team Back-up Support Provide back-up support for other administrative team members during holiday periods

Experience & Required Skills

• Proficiency in Microsoft Office tools: Excel: advanced level Outlook: advanced level Word / PowerPoint: intermediate level English: intermediate to professional working proficiency French: professional working proficiency
• Strong written communication skills
• Ability to adapt to changing priorities
• Ability to manage multiple tasks simultaneously
• Strong organizational and time management skills
• Attention to detail, dynamism, and autonomy
• Problem-solving mindset
• Strong customer service orientation
• Good communication and active listening skills

Location

On-site –Les Ulis, Île-de-France

Jones Lang LaSalle("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.