Legal Assistant

Alumni of Leadership Sarasota; Job; On-site; EUR 28,722 - 33,509; Full time

Job summary

SPARCC is seeking a Legal Assistant to provide essential administrative support to the legal team handling injunction and family law matters. You will manage calendars, intake interviews, and document preparation while upholding confidentiality and trauma-informed practices.

Two years of legal secretary experience and proficiency with MS Office are required; experience in nonprofit legal services is a plus. This is an in-person, on-site role in Florida.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years as legal secretary or legal admin assistant.
• Experience in family law, civil legal aid, or nonprofit legal services preferred.
• Must pass Florida background check and be eligible to work in the U.S.

Responsibilities

• Manage incoming/outgoing correspondence and attorney calendar.
• Conduct intake interviews and gather records/evidence.
• Prepare and distribute closure letters and client correspondence under attorney direction.
• Assist attorneys with filing legal documents with courts and agencies.
• Perform conflict checks for prospective clients per protocols.
• Maintain and organize legal files with confidentiality.
• Conduct basic legal research and compile information as directed by attorneys.
• Assist with monthly legal program reports and data tracking.
• Participate in trainings to meet CE requirements.
• Keep supervisor apprised of activities; report in writing as needed.
• Perform other duties as assigned.

Skills

Legal terminology

Confidentiality

Multitasking

Verbal/written communication

Bilingual Spanish/English (preferred)

Education

High school diploma or equivalent

Associate's degree or paralegal certificate preferred

Tools

Microsoft Office Suite

Legal case management software

Job description

Position Summary

[Purpose and Scope]: The Legal Assistant provides essential administrative and clerical support to SPARCC's legal team (injunction and family law), working alongside three staff attorneys to ensure efficient and effective delivery of legal services to survivors of domestic violence and sexual assault. This position plays a critical role in maintaining organized, accurate, and confidential legal records while supporting the day-to-day operations of the legal department.

Specific Duties And Responsibilities

• Manage incoming and outgoing correspondence, scheduling of appointments/managing attorney calendar, and other legal department communications and activities
• Conducting initial intake interviews, gathering records/evidence, assisting with trial/evidence prep, experience with e-filing portal
• Prepare and distribute closure letters and other client correspondence under attorney direction
• Assist attorneys with the preparation and filing of legal documents with courts and other agencies
• Perform conflict checks for prospective clients prior to case intake in accordance with established protocols
• Maintain and organize legal files, case documentation, and client records with a high degree of accuracy and confidentiality
• Conduct basic legal research and compile information as directed by attorneys
• Assist with the preparation of monthly legal program reports, including compiling data and tracking case statistics
• Prepare and distribute closure letters and other client correspondence under attorney direction
• Participate in trainings to meet continuing education and certification requirements
• Keep Supervisor apprised of activities, informally and by written word
• Perform other duties as necessary or assigned

Education or Equivalent

High school diploma or equivalent required; associate's degree or legal secretary/paralegal certificate preferred. Minimum of two (2) years of experience as a legal secretary or legal administrative assistant required; experience in family law, civil legal aid, or nonprofit legal services preferred.

Knowledge/Skills Requirements

• Knowledge of legal terminology, court procedures, and legal document formatting.
• Prior legal secretary or legal administrative experience preferred; experience in a nonprofit or social services setting a plus.
• Demonstrated sensitivity and commitment to working with survivors of trauma, domestic violence, or sexual assault preferred.
• Proficiency in standard office software, including Microsoft Office Suite; experience with legal case management software a plus.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional attention to detail and accuracy in document preparation and data entry.
• Ability to maintain strict confidentiality in handling sensitive client and case information.
• Must possess excellent verbal and written communication skills. Strong relationship management and interpersonal skills including internal/external customer service skills.
• Must always demonstrate highly professional conduct.
• Bilingual in Spanish and English preferred.
• Must pass Florida Department of Law Enforcement criminal background check, be eligible to work in the U.S., have reliable transportation and a valid Florida driver’s license.

Physical Requirements

Position requires physical ability to lift approximately 25 lbs., sit or be on feet for extend periods of time, bend freely, and reach objects overhead. Must be able to converse on a telephone and use a keyboard effectively.

Agency Requirements

• I will strive to practice these mission based values daily in my work in order to create an atmosphere where clients and staff are heard and responded to appropriately.
• I agree to be held accountable for my actions and agree to hold co-workers accountable in order to create a responsible environment.
• I recognize that providing and supporting quality client services is the priority and my actions, attitude, and involvement should positively impact every client’s experience.

Pay: $24.00 - $28.00 per hour

Work Location: In person