Junior Project Support Specialist

Thaleria SA; Strasbourg; On-site; EUR 42,000 - 56,000; Full time

Job summary

Thaleria SA seeks an IT Project Support Officer to assist project managers across multiple initiatives in Strasbourg. You will arrange meetings, record minutes, maintain project files, and help collect actuals data and forecasts.

You will update plans, support the quality review process, manage logs, and contribute expertise with tools like MS Office, Jira, Confluence, and SharePoint. Strong organizational and reporting skills are essential.

Qualifications

• Minimum 3 years of relevant education after the secondary school.
• Minimum 2 years of relevant professional experience.
• Experience in working with a standard project management methodology.
• Good knowledge of project management standards and techniques.
• Knowledge/Usage of project management tools.
• Good reporting methods.
• Strong understanding of project management and support issues including managing risks, issues, quality, and actions logs.
• Experience in using MS Project, MS Word, MS Excel and MS PowerPoint and the ability to utilise desktop applications.
• Experience of taking minutes and actions in meetings, at all levels.
• Experience in supporting multiple projects and project managers.
• Experience in maintaining a configuration management system acting as configuration librarian.
• Experience in creating templates for common project documentation.
• Experience in the full end-to-end IT project life cycle.
• Understanding of Agile methodologies (such as Scrum or Kanban)
• Knowledge/Usage of project management tools such as JIRA, Confluence, SharePoint, Miro etc.

Responsibilities

• Arrange meetings and produce meeting minutes.
• Set up and maintain project files.
• Collect actuals data and forecasts.
• Update plans.
• Administer or assist the quality review process.
• Administer or assist Project Board meetings.
• Assist with the compilation of reports.
• Contribute expertise in specialist tools and techniques.
• Maintain registers/logs including Quality Register and Configuration Item Records.
• Manage the standard review process for project deliverables.
• User access management for internal project tools.

Skills

Project management

Meeting minutes

Reporting

Risk & issues

Agile methods

Template creation

Education

Bachelor's degree or equivalent

Tools

MS Project

MS Word

MS Excel

MS PowerPoint

JIRA

Confluence

SharePoint

Miro

Job description

Tasks:

• Arranging meetings and producing meeting minutes;
• Set up and maintain project files;
• Collect actuals data and forecasts;
• Update plans;
• Administer or assist the quality review process;
• Administer or assist Project Board meetings;
• Assist with the compilation of reports;
• Contribute expertise in specialist tools and techniques;
• Maintain the following records: Quality Register, Configuration Item Records, any other registers/logs delegated by the Project
• Manager;
• Administer the configuration management procedure.
• Management of the standard review process for project deliverables;
• User access management for internal project tools;

Requirements:

• Minimum 3 years of relevant education (bachelor degree or equivalent) after the secondary school.
• Minimum 2 years of relevant professional experience.
• Experience in working with a standard project management methodology;
• Good knowledge of project management standards and techniques;
• Knowledge/Usage of project management tools;
• Good reporting methods;
• Strong understanding of project management and support issues including managing risks, issues, quality, and actions logs;
• Experience in using MS Project, MS Word, MS Excel and MS PowerPoint and the ability to utilise desktop applications;
• Experience of taking minutes and actions in meetings, at all levels;
• Experience in supporting multiple projects and project managers;
• Experience in maintaining a configuration management system acting as configuration librarian;
• Experience in creating templates for common project documentation;
• Experience in the full end-to-end IT project life cycle.
• Understanding of Agile methodologies (such as Scrum or Kanban)
• Knowledge/Usage of project management tools such as JIRA, Confluence, SharePoint, Miro etc.;