International Conference Manager

Ant Congres

Montpellier

Hybrid

EUR 42,000 - 64,000

Full time

8 hours ago

Be an early applicant

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Benefits offered by this job

Multicultural and international work环境

Varied healthcare/scientific projects

International travel

Remote working possible

Transport contribution

Private healthcare benefits (Mutuelle)

13th-month salary and profit-sharing

Job summary

ANT Congrès seeks an experienced International Conference Manager to lead end-to-end management of national and international conferences, coordinating with clients, scientific committees, partners and suppliers. The role includes budget oversight, promotional activities, and hybrid/virtual event coordination, with travel in France and abroad.

The position requires strong organization, bilingual FR/EN skills, and the ability to manage multiple projects with autonomy in a dynamic international

Qualifications

Minimum 4 years of professional experience in Conference/Event management.
Bilingual French and English, written and spoken.
Higher education qualification (bachelor's or master's degree).
Excellent organizational and project management skills.
Ability to manage multiple projects and priorities.

Responsibilities

Manage several conference projects from planning to post-event follow-up.
Coordinate with clients, committees, partners and suppliers.
Oversee budgets, quotes and supplier proposals to ensure delivery within budget.
Coordinate websites, newsletters and communications for events.
Plan and supervise onsite operations and travel for conferences.

Skills

Bilingual FR/EN

Project management

Client relations

Travel readiness

Budget monitoring

Education

Bachelor's or Master’s degree

Tools

Excel

WordPress

Notion

Mailchimp

Zoom

Job description

Maternity / Sick Leave Cover - Fixed-Term Contract, with strong potential to become permanent option to be a Freelance remote position

CONTRACT : Fixed-term replacement - maternity / sick leave cover, or option to be a Freelance remote position

EXPERIENCE REQUIRED : Minimum 4 years

WORKING TIME : Full-time - 35 hours per week

REMOTE WORK : Possible

TRAVEL : France and international

SALARY : According to experience

ABOUT ANT CONGRES

ANT Congrès is an international event and communication agency based in the historic center of Montpellier, France, exclusively dedicated to health and healthcare events.

We support professional healthcare associations, scientific societies and medical experts in organizing national and international conferences, meetings, webinars, and hybrid events.

Our projects bring together healthcare professionals from Europe, Asia, North America and beyond, onsite and online, with one goal: delivering high-quality events that advance scientific exchange, networking and knowledge sharing.

As part of a maternity / sick leave replacement, ANT Congrès is looking for an experienced International Conference Manager to join its team.

YOUR ROLE

Reporting directly to the Managing Director, you will be responsible for the end-to-end management of several national and international conferences simultaneously.

Depending on project size, you will work with one or more conference assistants and coordinate with ANT Congrès' internal team, clients, scientific committees, partners and external suppliers.

The position requires travel in France and abroad. You may also coordinate webinars, virtual meetings, and hybrid events involving multiple speakers and international participants.

YOUR MAIN RESPONSIBILITIES

Project & Client Management

Manage several conference projects simultaneously, from initial planning through post-event follow-up.
Act as the main point of contact for clients throughout the project.
Understand the client objectives and propose solutions adapted to their needs, budget and audience.
Coordinate with organizing committees, scientific committees and other stakeholders.
Establish and monitor project schedules, priorities and deadlines.

Budget Management

Prepare, monitor and regularly update conference budgets.
Track expenditure and revenue throughout the project.
Negotiate and monitor supplier proposals.
Ensure projects are delivered within the approved budget.

Communication & Event Promotion

Coordinate the conference's visual identity with the client and graphic designer.
Work with the digital marketing team to define and implement the event's communication and promotion strategy.
Coordinate websites, newsletters, social media and other communication materials.
Ensure consistency across all communications throughout the project.

CONFERENCE ORGANIZATION & LOGISTICS

Prepare and oversee the complete operational roadmap for each event.
Source, negotiate with and coordinate suppliers: venues, hotels, audiovisual providers, catering, transportation, registration, signage, printing and other services.
Analyze quotations and submit recommendations to clients.
Coordinate speakers, participants, exhibitors and partners when required.
Prepare and supervise onsite operations before and during the conference.
Manage unexpected situations and provide fast, effective solutions during events.

Digital & Hybrid Events

Coordinate webinars, web conferences and hybrid events.
Work with technical providers and speakers to ensure smooth delivery.
Understand and use virtual event, livestreaming and videoconferencing solutions.

YOUR PROFILE

We are looking for someone who can become operational quickly and manage projects with a high level of autonomy.

Minimum 3 years' professional experience as a Conference Manager, Event Project Manager or similar position.
Previous experience managing conferences or professional events.
Bilingual French and English, written and spoken - mandatory.
Higher education qualification (bachelor's or master's degree, or equivalent).
Excellent organizational and project management skills.
Ability to manage several projects and priorities simultaneously.
Strong client relationship and interpersonal skills.
Ability to remain calm, responsive and solution-oriented when handling last-minute changes or unexpected situations.
Excellent attention to detail and ability to meet deadlines.
Comfortable working independently as well as within a team.
Availability for travel in France and internationally.
Excellent command of Microsoft Office / Microsoft 365, particularly Excel, Word and PowerPoint.
Very good command of Excel for budget monitoring, participant databases and reporting.
Comfortable using collaborative and project management tools, particularly Notion.
Experience with conference registration and participant management platforms.
Knowledge of virtual and hybrid event platforms such as Zoom, Microsoft Teams, Webex or equivalent.
Comfortable managing and updating websites using WordPress or similar CMS platforms.
Experience with emailing and newsletter platforms such as Brevo, Mailchimp or equivalent.
Comfortable using Canva or similar graphic design tools for basic communication materials.
Familiarity with LinkedIn and social media management tools.
Experience with abstract submission, scientific program and poster management platforms would be an advantage.
Comfortable using AI tools such as Claude or Gemini to streamline project workflows and support document production.
Ability to quickly learn and adapt to new digital tools and event management software.

WHAT WILL MAKE THE DIFFERENCE?

You are organized, rigorous, and proactive. You are client-oriented and solution-focused, comfortable working in an international environment, able to anticipate rather than simply react, and flexible enough to adapt quickly.

Experience in the healthcare industry or health sector is a plus.

Above all, you enjoy the energy and challenges of the conference and events industry.

WHAT ANT CONGRES OFFERS