IB Administrative & Pedagogical Assistant

Ecole Jeannine Manuel Paris; Marcq-en-Barœul; On-site; EUR 34,000 - 42,000; Full time

Job summary

Ecole Jeannine Manuel Paris is seeking an organized IB Administrative & Pedagogical Assistant to support the Head of IB. You will be pivotal in data reliability, daily operations, and timely IB deadline management within the department.

You will work closely with teachers, students, and parents, guiding them through digital platforms and coordinating the Extended Essay process while ensuring IB rules are followed.

Qualifications

• Strong administrative and organizational abilities.
• Adept with school digital platforms and databases.
• Excellent communication with teachers, students and parents.

Responsibilities

• Enter and manage student, parent, and teacher data across platforms.
• Monitor IB calendars and deadlines, assist with exams and events.
• Support teachers and students with digital tools and processes.
• Coordinate EE process and ensure adherence to IB rules.

Skills

Administrative skills

Organizational skills

Digital tools proficiency

Team player

Tools

ManageBac

Kognity

PRONOTE

EDUKA

Job description

Looking for a new challenge within our school community?

We are currently seeking an organized and dedicated team member to take on a central role in the smooth running of our International Baccalaureate Programme. Working closely with the Head of IB, you will be the cornerstone of student follow-up, administrative systems, and daily IB operations.

The job we are offering

IB Administrative & Pedagogical Assistant

Start Date: August 17th, 2026

Location: IB Department

Reporting directly to the Head of IB, you will ensure data reliability, support our teachers and students, and monitor critical IB deadlines to guarantee the success of our program.

Your main missions:

• Student Admin & Data Management: Enter and update student, parent, and teacher data across our platforms (ManageBac, Kognity, PRONOTE, EDUKA). This includes finalizing timetables on EDT at the strat of the year; managing PRONOTE daily for room reservations, teacher cover during absences
• Student Pathway Monitoring: Track student progress and attendance across platforms to spot early warning signs (repeated absences, lateness, missed deadlines). You will follow up with parents and communicate concerns to the Head of IB, Dean of Students, and School Nurse to implement support measures.
• Organization & Logistics: Monitor IB calendars (EE, CAS, TOK, IAs) to ensure deadlines are visible and met. You will assist with the IB Exam and Invigilation Calendar, support official exam invigilation, and organize the logistics of IB-related COMPOS and events alongside the Vie Scolaire.
• Pedagogical & Technical Support: Guide students, teachers, and parents in navigating our digital tools. You will also coordinate the Extended Essay (EE) process—introducing requirements, supporting teachers, and ensuring adherence to IB rules (like RPPF sessions).

The conditions

• Contractual framework: This mission is carried out within the framework of your existing employment contract, with additional remuneration linked to this specific role.
• Teaching Load: This position is concurrent with your teaching responsibilities (capped at a maximum of 12 teaching periods and 2 periods of EE Prep).
• Availability: Flexibility is required in line with service needs, particularly during key periods of the IB calendar, which may include Bank Holidays. Vacation times are different from school holidays

The skills we are looking for

• You have strong administrative and organizational skills.
• You are highly confident in using digital tools, platforms, and databases.
• You possess a strong work ethic and excellent interpersonal skills.
• You are a dedicated team player who communicates effectively with teachers, admin staff, and the Vie Scolaire.

Ready to take on this new mission?