Human Resources Coordinator

International Chamber of Commerce; Paris; On-site; EUR 42,000 - 56,000; Full time

Job summary

ICC International Headquarters in Paris is seeking an HR Coordinator to support HR operations across the employee lifecycle, including contracts, compliance, data reporting and recruitment initiatives.

You will coordinate employment documents, maintain records, manage onboarding and learning administration, and produce HR reports while upholding data privacy and regulatory requirements. The role requires bilingual English/French communication and a collaborative, proactive approach.

Qualifications

• Bachelor’s degree and experience in HR administration.
• Working knowledge of French employment law and HR compliance.
• Ability to research, analyse and present information clearly.
• Highly organised with ability to manage multiple activities and deadlines.
• Proactive, reliable, and able to collaborate across functions.
• Strong written and verbal English and French; additional languages are a plus.

Responsibilities

• Coordinate employment contracts, amendments, immigration processes and lifecycle documentation.
• Maintain HR records and ensure compliance with internal policies and regulatory requirements.
• Support HR compliance activities including probation tracking and audits.
• Manage onboarding/offboarding and induction programs.
• Assist with learning and development administration and training coordination.
• Prepare HR communications and employee information materials.
• Maintain HR systems, dashboards and workforce metrics.
• Support talent programmes and internal mobility processes.
• Contribute to cross-functional projects as needed.

Skills

HR administration

Employee lifecycle management

Data management

Analytical thinking

Communication skills (English & French

Education

Bachelor’s degree in a relevant field

Tools

HRIS/HR systems

Excel

Job description

As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”.

We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organization to the UN climate process – championing the needs of local business in global decision making.

The convening power of our global network enables us to set rules and standards that facilitate over $17 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally. We also provide the world's premier private global dispute resolution services, leveraging ICC's unique independence, integrity, and expertise.

The role

We are seeking an HR Coordinator to join our Human Resources Team based in Paris. Reporting to the HR Business Partner, you will support HR operations across the employee lifecycle, coordinating employment administration, contracts, compliance processes, people data and reporting, while contributing to recruitment and employee experience initiatives across the organisation.

Your responsibilities will include:

HR administration, contracts and compliance

• Coordinate employment contracts, amendments, immigration processes, and employee lifecycle documentation.


• Maintain employee records and HR files in line with internal policies and regulatory requirements.


• Support HR compliance activities, including probation tracking, work authorisations and audits.


• Respond to employee and manager queries on HR policies, processes and administrative matters

Employee experience

• Manage onboarding and offboarding activities, and induction programmes for new joiners


• Support employee engagement initiatives, internal events and wellbeing activities.


• Assist with learning and development administration, including training coordination and tracking.


• Prepare HR communications, presentations and employee information materials.

HR data, reporting and systems

• Maintain HR systems, databases and reporting tools, ensuring data accuracy and confidentiality.


• Produce regular HR reports, dashboards and workforce metrics.


• Support data audits, reporting requirements and people analytics activities.


• Contribute to improving HR processes, systems and ways of working.

Talent and HR operations support

• Provide operational support for talent programmes, workforce planning and performance management activities.


• Coordinate administrative aspects of internal mobility, promotions and organisational changes.


• Collaborate with internal stakeholders to ensure the effective delivery of HR services.

Additional responsibilities

• Contribute to cross-functional projects and take on additional responsibilities as required to support evolving organisational priorities.

What we offer

• A dynamic, collaborative and caring work environment in an international setting.


• Opportunities to continually learn.


• The chance to make a meaningful impact.

Requirements

We would love to hear from you if you:

• Hold a bachelor’s degree in a relevant field and have experience in HR administration, employee lifecycle processes and HR data management;


• Have working knowledge of French employment law and HR compliance requirements, with the ability to apply this knowledge in day-to-day HR administration and employee support;


• Can research, analyse and present information clearly;


• Are highly organised and able to manage multiple activities, deadlines and contributors;


• Take a proactive and reliable approach to monitoring progress and following up on actions;


• Are able to build effective working relationships across different functions and cultures;


• Are detail-oriented, adaptable and collaborative, with a practical approach to problem-solving


• Possess strong written and verbal communication skills in English and French (fluency). Another language would be an asset.

Terms and conditions

Estimated start date: As soon as possible

Department: Human Resources (Paris)

Location: ICC International Headquarters, Paris

Contract type and duration: Permanent contract (CDI), full time.

At ICC, we make business work for everyone, every day, everywhere. And when we say “everyone”, we mean it. We celebrate the diversity of our people and strive to inspire acceptance, cultivate a culture where difference matters, inclusion is essential, and equality of opportunity is for everyone.