Full-time Office Manager

Haos Community Space; Job; Sur place; EUR 28 000 - 40 000; Plein temps

Résumé du poste

Haos Community Space is seeking a full-time Office Manager to handle administrative tasks and office operations. The role involves welcoming residents, managing inquiries, payments, contracts, and invoicing, as well as coordinating space upkeep and event hosting.

You will also maintain order, assist with maintenance issues, and contribute ideas to improve the space. Serbian fluency is required for this client-facing position.

Qualifications

• Experience in administrative tasks and office management.
• Comfortable with physical tasks and keeping spaces organized.
• Detail-oriented and able to complete tasks accurately.
• Willing to take on client-facing responsibilities.
• Serbian fluency required.

Responsabilités

• Warmly welcome Haos Residents and handle their questions and requests.
• Manage phone and email inquiries.
• Accept and log payments; prepare and print contracts; issue invoices.
• Handle calls with the building manager, handyman, etc.; send reminders and track payments.
• Keep the space tidy during the day and set up the terrace; keep supplies stocked.
• Report and help resolve maintenance issues; suggest space-improvement ideas.
• Help organize and host community events like Breakfasts and Happy Hours; onboard new Residents.

Connaissances

Organizational skills

Attention to detail

Communication

Serbian fluency

Previous work experience

Description du poste

We are looking for 1 Full-time Office Manager to join our small but mighty team and help with administrative and office tasks.

Job Location:

Haos Community Space Terazije (Kraljice Natalije 11)

Job Type:

Full-time (40 hours/week)

Remote Work Policy:

On-site only, remote work is not possible

Working Hours:

8:30 AM – 4:30 PM, Monday–Friday

About Us

Haos Community Space is an invite-only space for startups, IT professionals, and creatives with a global mindset. We put a strong focus on creating opportunities for our residents to meet new people who can help them grow their business or career.

Our Values

• We hold ourselves and each other accountable
• We give and receive feedback early and often
• We have fun and work hard
• Everyone can influence change
• We respect money
• Challenge everything. Deliver excellence.

Role Overview

Part 1: Administrative Tasks (40% of the workload)

• Warmly welcome Haos Residents and handle their questions and requests
• Manage phone and email inquiries
• Accept and log payments
• Prepare and print contracts
• Issue invoices
• Handle calls with the building manager, handyman, etc.
• Send payment reminders and track payments

Part 2: Space (40% of the workload)

• Keep the space tidy during the day (loading/unloading dishwasher, handling spills, etc. – daily cleaning is done by a professional team)
• Set up the terrace
• Keep things organized (refill coffee capsules, tea, tissues)
• Order supplies and receive deliveries
• Keep the storage area organized
• Report and help resolve maintenance issues
• Suggest ideas to improve the space

Part 3: Community (10% of the workload)

• Help organize and host community events like Breakfasts and Happy Hours
• Onboard new Residents into the community

Who You Are

• You have some previous work experience
• You're comfortable with physical tasks and enjoy keeping things clean and organized
• You have a strong eye for detail and complete tasks accurately
• You enjoy maintaining order and creating a tidy workspace
• You're ready for a bit more responsibility and want to explore a client-facing role
• You speak Serbian fluently

This Job Is NOT For You If

• You’re just looking for a 9–5 job to pay the bills
• You’re not used to a high-performance environment
• You’re not genuinely comfortable doing the tasks listed above and are just looking for something “creative”
• You’re only interested in the community or events side of the role
• You’re not open to giving and receiving feedback quickly and adjusting accordingly

We are currently in a busy period, but we will review every application and get back to you within a month. Thank you for your patience and understanding!