Facilities Coordinator

Jones Lang LaSalle Incorporated; Paris, Suresnes; On-site; EUR 40,000 - 55,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to assist the Facilities Manager with on-site operations, procurement, and vendor oversight in Paris. You will support finance processes, maintain budgets, and ensure safety standards are met.

The role requires 2+ years in a related field, strong Excel/Office skills, and fluency in French and English. On-site Paris location with a collaborative, fast-paced environment and opportunities to contribute to site performance.

Qualifications

• 2+ years in facilities coordination, property management, office administration, or related role.
• Experience in corporate/commercial real estate or client-facing environment preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong written and verbal communication skills; customer service focus.

Responsibilities

• Support Facilities Manager with operations, accounting and finance tasks.
• Oversee procurement and vendor management; inspect vendors and services.
• Assist with financial processes, track spends vs. budget; manage purchase orders in JDE.
• Conduct safety audits and support site health & safety procedures.
• Help manage site operations, reporting packages and continuous improvement.

Skills

Customer service

Vendor management

Communication

Multitasking

Attention to detail

French & English

Tools

Microsoft Office

JDE (JD Edwards)

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team, if required.

Essential Duties and Responsibilities

• Client/Stakeholder Management Provide superior customer service to meet on‑site client’s expectations.
• Procurement & Vendor Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works). Assist in the procurement of vendors and services as required.
• Finance Management Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner. Support to track all site relevant actual spends vs. budget. Ensure prompt and accurate management of purchase orders in JDE.
• Health & Safety Management Conduct regular audits to ensure safety procedures on site are in place and working. Assist in carrying out safety procedures when needed.
• Site Operations Management Assist in the implementation of Industry Best Practice operations.
  • Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times.
  • Seek ways to constantly reduce costs and improve operational standards.
  • Maintain premises in neat and good working condition at all times.
  • Maintain duplicate office keys in good order, if applicable (not in scope for Hamburg).
  • Provide support for regular reporting packages.
• Risk Management Assist in the implementation and management of property risk management program (emergency response plan etc.). Support the implementation and monitoring of disaster recovering and business continuity plans. Follow established escalation procedures and incident reporting procedures.
• Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies.
• Support the needed quality management program for the specific site (give input to playbooks - procedures).
• Achieve Key Performance Indicators and Service Level Agreement targets.
• Assist in all needed reporting (client and JLL internal).

Requirements

• 2+ years of experience in facilities coordination, property management, office administration, or a related operational role
• Experience working in a corporate, commercial real estate, or client-facing environment preferred
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment
• Basic understanding of building systems, maintenance processes, and workplace safety standards
• Proficiency in French and English.
• Strong written and verbal communication skills
• Excellent customer service and stakeholder management abilities
• Ability to work collaboratively with internal teams, vendors, and clients
• Strong organizational skills with attention to detail and accuracy
• Flexibility to adapt to changing operational and business needs

Location

Location: On-site –Paris, FRA

Equal Opportunity Employer

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.