Administrative & Fleet Coordinator

JLL; Les Ulis; Sur place; EUR 28 000 - 38 000; Plein temps

Résumé du poste

JLL in Les Ulis, Île-de-France, seeks an organized administrative professional to support Fleet Management, Meal Card access, Health follow-up, and Client Financial activities. You will prepare guides, liaise with suppliers, and maintain tracking tools while ensuring accurate documentation.

Required is strong MS Office proficiency, professional French, and intermediate English, with the ability to multi-task, adapt to changing priorities, and provide reliable back-up support to the team during

Qualifications

• Proficiency in Microsoft Office suite (Excel, Outlook, Word, PowerPoint).
• English intermediate to professional working proficiency and French professional working proficiency.
• Strong written communication and ability to adapt to changing priorities.
• Ability to multitask and manage time effectively.
• Excellent organizational skills with attention to detail and autonomy.
• Problem-solving mindset and strong customer service orientation.

Responsabilités

• Fleet management including vehicle orders and related documentation.
• Meal card top-ups and staff restaurant access management for on-site staff.
• Organize occupational health visits and maintain tracking files.
• Record client invoices and coordinate with Accounts Payable (India) and suppliers.
• Create and monitor operational requests (FMP).
• Provide general administrative support and back-up for the team during holidays.
• Maintain correspondence and keep procedure updates up to date.

Connaissances

English

French

Written communication

Prioritization

Multitasking

Organisation

Attention to detail

Problem solving

Customer service

Active listening

Outils

Excel

Outlook

Word

PowerPoint

Description du poste

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Main Responsibilities

Fleet Management

• Manage company vehicle orders
• Prepare ordering guides, vehicle lists, and related documentation
• Liaise with leasing companies, garages, and manufacturers
• Act as the main point of contact for client users
• Prepare administrative documentation for vehicle deliveries
• Handle administrative processing of vehicle returns
• Manage short-term vehicle rentals
• Collect and distribute information and documents on a regular basis
• Maintain and update tracking tools and documentation
• Manage Agilent traffic fines and violations

Meal Card & Staff Restaurant Access Management

• Process monthly meal card top-ups for resident and hybrid employees (national follow-up for approximately 290 beneficiaries)
• Manage access to the staff restaurant (RIE) for on-site employees

Occupational Health / Medical Visits Follow-up

• Organize pre-employment, return-to-work, periodic, and employer-requested medical visits
• Maintain and update tracking files
• Manage annual memberships and contribution requests
• Send monthly reports related to specific Agilent medical follow-up (INB employees)

Client Financial Follow-up

• Record client invoices on a daily basis
• Verify invoices and update tracking files
• Follow up on unpaid invoices, reminders, and purchase orders (POs)
• Coordinate with Accounts Payable teams (India) and suppliers

FMP Follow-up

• Create and monitor operational requests

General Administration

• Manage correspondence, notices, and procedure updates
• Provide general administrative support

Team Back-up Support

• Provide back-up support for other administrative team members during holiday periods

Experience & Required Skills

• Proficiency in Microsoft Office tools:
  • Excel: advanced level
  • Outlook: advanced level
  • Word / PowerPoint: intermediate level

• English: intermediate to professional working proficiency
• French: professional working proficiency
• Strong written communication skills
• Ability to adapt to changing priorities
• Ability to manage multiple tasks simultaneously
• Strong organizational and time management skills
• Attention to detail, dynamism, and autonomy
• Problem-solving mindset
• Strong customer service orientation
• Good communication and active listening skills

Location:

On-site –Les Ulis, Île-de-France

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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