Facilities Coordinator

Jones Lang LaSalle Incorporated; Paris; Hybrid; EUR 35,000 - 50,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Paris is seeking a proactive Facilities Coordinator to support the Facilities Manager with on-site operations, procurement, and vendor oversight.

You will assist in budgeting, purchase orders in JDE, and safety procedures, while providing strong client service to stakeholders and maintaining building standards.

The role requires fluent French and English, 2+ years in facilities or related roles, and the ability to multitask in a fast-paced corporate environment.

Qualifications

• 2+ years in facilities coordination or related role.
• Experience in corporate real estate or client-facing environment preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Fluent in French and English; strong written and verbal communication.
• Strong organizational skills and ability to multitask.

Responsibilities

• Provide superior customer service to meet on-site client expectations.
• Assist in procurement and management of vendors and services.
• Support financial processes, track site spends vs. budget.
• Manage purchase orders in JDE and ensure accuracy.
• Conduct site inspections to ensure safety procedures are in place.
• Assist in reporting packages and KPI/SLAs targets.
• Contribute to risk management and disaster recovery planning.

Skills

Facilities coordination

Vendor management

Budget tracking

Microsoft Office

French and English

Tools

JDE ERP

Excel

Word

PowerPoint

Job description

## Facilities CoordinatorApply: On-site: Paris, FRA: Full time: Posted Today: REQ539338**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Job Summary** The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team, if required.**Essential Duties and Responsibilities** **Client/Stakeholder Management** * Provide superior customer service to meet on-site client’s expectations **Procurement & Vendor Management** * Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)* Assist in the procurement of vendors and services as required **Finance Management** * Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner* Support to track all site relevant actual spends vs. budget* Ensure prompt and accurate management of purchase orders in JDE **Health & Safety Management** * Conduct regular audits to ensure safety procedures on site are in place and working* Assist in carrying out safety procedures when needed **Site Operations Management** * Assist in the implementation of Industry Best Practice operations* · Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times* · Seek ways to constantly reduce costs and improve operational standards* · Maintain premises in neat and good working condition at all times* · Maintain duplicate office keys in good order, if applicable (not in scope for Hamburg)* · Provide support for regular reporting packages **Risk Management** * Assist in the implementation and management of property risk management program (emergency response plan etc.)* Support the implementation and monitoring of disaster recovering and business continuity plans* Follow established escalation procedures and incident reporting procedures* Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies* Support the needed quality management program for the specific site (give input to playbooks - procedures)* Achieve Key Performance Indicators and Service Level Agreement targets* Assist in all needed reporting (client and JLL internal)**Requirements*** 2+ years of experience in facilities coordination, property management, office administration, or a related operational role* Experience working in a corporate, commercial real estate, or client-facing environment preferred* Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint* Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment* Basic understanding of building systems, maintenance processes, and workplace safety standards* Proficiency in French and English. Strong written and verbal communication skills* Excellent customer service and stakeholder management abilities* Ability to work collaboratively with internal teams, vendors, and clients* Strong organizational skills with attention to detail and accuracy* Flexibility to adapt to changing operational and business needs**Location:**On-site –Paris, FRAIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!