Executive Personal Assistant Bilingual EN/FR Flexible PTO

White Circle; France; Hybrid; EUR 35,000 - 45,000; Full time

Benefits offered by this job

Equity

Flexible time off

Language lessons

Learning budget

All hardware and tools

Job summary

White Circle in France is seeking a highly organised Personal Assistant to own a broad set of administrative, logistical, and personal tasks. This hands-on role focuses on calendar and travel coordination, paperwork, appointments, and everyday errands, with minimal supervision and a strong emphasis on reliability and detail.

You will fit in if you are fluent in English and French, highly responsive, and comfortable with ambiguity.

Qualifications

• You are fluent in English and French, both mandatory.
• You are highly organized, reliable, and able to work independently.
• You communicate clearly and adapt quickly to changing priorities.

Responsibilities

• Coordinate meetings, calendars, and inboxes.
• Handle travel planning (flights, hotels, logistics).
• Research and compare services, products, etc.
• Book reservations, appointments, and meetings.
• Handle administrative tasks quickly and independently.
• Organise information and summarise options clearly.
• Help reduce day-to-day operational friction across areas.

Skills

Fluent English

Fluent French

Highly organized

Detail-oriented

Proactive

Resourceful

Remote-friendly

Async work

Tools

AI tools

Job description

White Circle in France is seeking a highly organised Personal Assistant to own a broad set of administrative, logistical, and personal tasks. This hands-on role focuses on calendar and travel coordination, paperwork, appointments, and everyday errands, with minimal supervision and a strong emphasis on reliability and detail.

You will fit in if you are fluent in English and French, highly responsive, and comfortable with ambiguity.