Executive Assistant to UHNW Principal | Global Travel & VIP Support

The Grapevine Agency; Île-de-France; On-site; EUR 90,000 - 120,000; Full time

Benefits offered by this job

Relocation assistance

Visa sponsorship

Job summary

The Grapevine Agency seeks an exceptional Executive Assistant to support a UHNW principal with global commitments. This full-time, on-site role requires discretion, superb organization, and a client-first mindset across business, travel, and personal matters.

Based in Europe with approximately 30% international travel, the ideal candidate will manage calendars across time zones, coordinate complex itineraries, and act as a trusted gatekeeper for high-profile engagements while maintaining

Qualifications

• Minimum 5+ years supporting a UHNW principal or high-profile executive
• Excellent calendar management and international travel coordination
• Discretion, high emotional intelligence, and professional polish

Responsibilities

• Manage a highly complex master calendar across multiple time zones
• Gatekeeper for schedules, communications and daily business needs
• Oversee emails, correspondence, and high-level communications
• Coordinate extensive international travel including aviation and VIP logistics
• Maintain and nurture a network of high-profile contacts and partners
• Prepare meeting materials, briefings, agendas, and follow-up communications
• Collaborate with operations, finance, legal, security, and brand partnership teams
• Support select events, creative projects, and business initiatives
• Manage expenses, administrative records, and confidential information
• Anticipate challenges and ensure seamless execution across responsibilities

Job description

The Grapevine Agency seeks an exceptional Executive Assistant to support a UHNW principal with global commitments. This full-time, on-site role requires discretion, superb organization, and a client-first mindset across business, travel, and personal matters.

Based in Europe with approximately 30% international travel, the ideal candidate will manage calendars across time zones, coordinate complex itineraries, and act as a trusted gatekeeper for high-profile engagements while maintaining