Executive Assistant to Chief Executive Officer

The Grapevine Agency; Île-de-France; Presencial; EUR 90 000 - 120 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Relocation assistance

Visa sponsorship

Resumo da oferta

The Grapevine Agency seeks an exceptional Executive Assistant to support a UHNW principal with global commitments. This full-time, on-site role requires discretion, superb organization, and a client-first mindset across business, travel, and personal matters.

Based in Europe with approximately 30% international travel, the ideal candidate will manage calendars across time zones, coordinate complex itineraries, and act as a trusted gatekeeper for high-profile engagements while maintaining

Qualificações

• Minimum 5+ years supporting a UHNW principal or high-profile executive
• Excellent calendar management and international travel coordination
• Discretion, high emotional intelligence, and professional polish

Responsabilidades

• Manage a highly complex master calendar across multiple time zones
• Gatekeeper for schedules, communications and daily business needs
• Oversee emails, correspondence, and high-level communications
• Coordinate extensive international travel including aviation and VIP logistics
• Maintain and nurture a network of high-profile contacts and partners
• Prepare meeting materials, briefings, agendas, and follow-up communications
• Collaborate with operations, finance, legal, security, and brand partnership teams
• Support select events, creative projects, and business initiatives
• Manage expenses, administrative records, and confidential information
• Anticipate challenges and ensure seamless execution across responsibilities

Descrição da oferta de emprego

EXECUTIVE ASSISTANT TO UHNW PRINCIPAL | EUROPE

Location: Europe | On-Site

Travel: Approximately 30% International (US, Europe & Asia)

Schedule: Full-Time | Flexibility Required

We are seeking an exceptional, polished, highly organized, and proactive Executive Assistant to support a creatively driven principal with extensive business interests, brand partnerships, and international commitments.

This is a unique opportunity to serve as a trusted right hand to a dynamic and highly accomplished individual operating at the intersection of creativity, business, luxury, and global culture.

The ideal candidate is a seasoned EA who thrives in a fast-paced, ever-changing environment and understands the nuances of supporting a principal with multiple competing priorities and an extensive network of influential relationships.

We seek someone who is poised, sophisticated, and naturally polished, with an understanding of a refined, international world. Someone who has exceptional social awareness, excellent communication and the confidence to navigate high impact environments with ease.

Equally important is a genuine hospitality and service mentality. This person truly enjoys taking care of someone, anticipating their needs, and making their day-to-day life seamless. They take pride in the smallest details, are thoughtful and intuitive, and understand that exceptional support is as much about personal attention as it is about organization and execution.

We seek someone who is incredibly sharp, resourceful, organized, emotionally intelligent, discreet, and naturally proactive. Someone who thinks several steps ahead, pivots seamlessly, and understands how to prioritize what truly matters.

No task is too big or too small. The right person brings confidence without ego, warmth, flexibility, and exceptional judgment.

KEY RESPONSIBILITIES

• Manage a highly complex master calendar spanning business, creative, and personal commitments across multiple time zones.
• Serve as a trusted gatekeeper, prioritizing schedules, communications, meetings, and daily business needs.
• Oversee emails, correspondence, calls, and high-level communications with professionalism and discretion.
• Coordinate extensive international travel, including private and commercial aviation, accommodations, ground transportation, and VIP logistics.
• Maintain and nurture an extensive network of high-profile contacts, business partners, and key relationships.
• Prepare meeting materials, briefings, agendas, and follow-up communications.
• Collaborate closely with personal assistants, operations, finance, legal, security, and brand partnership teams.
• Support select events, creative projects, and business initiatives as needed.
• Manage expenses, administrative records, and confidential information.
• Anticipate challenges, resolve issues proactively, and ensure seamless execution across all responsibilities.

THE IDEAL CANDIDATE

• Minimum 5+ years supporting a UHNW principal, high-profile executive, founder, entrepreneur, or public figure.
• Exceptional calendar management, international travel coordination, and organizational skills.
• Strong business acumen with the ability to understand priorities across multiple ventures.
• Sophisticated, poised, and comfortable navigating high-profile environments.
• Naturally hospitality-driven with a genuine passion for taking care of others and delivering exceptional service.
• Polished, articulate, and comfortable interacting with prominent individuals and senior executives.
• Highly discreet, trustworthy, and experienced in handling sensitive information.
• Calm under pressure, flexible, resourceful, and solutions-oriented.
• High emotional intelligence, strong interpersonal skills, and an intuitive understanding of people.
• Humble, hands-on, and collaborative with absolutely no ego.
• Technologically savvy with proficiency in Google Workspace, Microsoft Office, and organizational platforms.
• Experience within luxury, entertainment, fashion, creative industries, or entrepreneurial environments is a plus.
• Professional fluency in English required; additional languages are a plus.
• Comfortable with international travel, relocation, and flexibility beyond traditional business hours.

ADDITIONAL DETAILS

• This is a full-time, on-site opportunity based in Europe, requiring approximately 30% international travel and flexibility to accommodate a demanding global schedule.
• Competitive compensation and benefits, with relocation assistance and visa sponsorship available. Strict confidentiality, background checks, and references required.
• We are seeking a truly exceptional right hand who combines sophistication, intelligence, warmth, humility, and a genuine passion for providing extraordinary support.