Executive Assistant: Operations & Data Support (2-Year Contract)

HKU Careers; France; On-site; EUR 20,000 - 36,000; Full time

Benefits offered by this job

Gratuity

Medical benefits

Annual leave

Job summary

Centre for PanorOmic Sciences (CPOS) invites applications for an Executive Assistant (at the rank of Clerk II). The role supports daily office operations, procurement, invoicing, and database management within CPOS.

Strong English and Chinese communication, accurate data handling, and a team-oriented mindset are essential. The position is full-time on a two-year fixed-term basis with a contract-end gratuity and retirement benefits; renewal possible based on performance.

Qualifications

• Bachelor’s Degree or Diploma is required.
• 1–2 years of relevant work experience.
• Proficiency in MS Office, especially Excel.
• Good command of spoken and written English and Chinese.
• Strong organizational and interpersonal skills.
• Fast learner, responsible and detail-oriented.
• Team player who can also work independently.

Responsibilities

• Assist with daily office operations including procurement, payments, reimbursements, and invoicing.
• Manage and maintain databases ensuring accuracy.
• Handle service and payment enquiries from internal and external parties.
• Provide customer service and communications support, both written and verbal.
• Support events, activities, and social media administration.
• Perform clerical tasks such as filing, data entry, and correspondence management.
• Carry out other duties as assigned.

Skills

English

Chinese

Organizational skills

Interpersonal skills

Attention to detail

Team player

Education

Bachelor’s Degree/Diploma

Tools

MS Office

Excel

Job description

Centre for PanorOmic Sciences (CPOS) invites applications for an Executive Assistant (at the rank of Clerk II). The role supports daily office operations, procurement, invoicing, and database management within CPOS.

Strong English and Chinese communication, accurate data handling, and a team-oriented mindset are essential. The position is full-time on a two-year fixed-term basis with a contract-end gratuity and retirement benefits; renewal possible based on performance.