Executive Assistant (at the rank of Clerk II)

HKU Careers; France; On-site; EUR 20,000 - 36,000; Full time

Benefits offered by this job

Gratuity

Medical benefits

Annual leave

Job summary

Centre for PanorOmic Sciences (CPOS) invites applications for an Executive Assistant (at the rank of Clerk II). The role supports daily office operations, procurement, invoicing, and database management within CPOS.

Strong English and Chinese communication, accurate data handling, and a team-oriented mindset are essential. The position is full-time on a two-year fixed-term basis with a contract-end gratuity and retirement benefits; renewal possible based on performance.

Qualifications

• Bachelor’s Degree or Diploma is required.
• 1–2 years of relevant work experience.
• Proficiency in MS Office, especially Excel.
• Good command of spoken and written English and Chinese.
• Strong organizational and interpersonal skills.
• Fast learner, responsible and detail-oriented.
• Team player who can also work independently.

Responsibilities

• Assist with daily office operations including procurement, payments, reimbursements, and invoicing.
• Manage and maintain databases ensuring accuracy.
• Handle service and payment enquiries from internal and external parties.
• Provide customer service and communications support, both written and verbal.
• Support events, activities, and social media administration.
• Perform clerical tasks such as filing, data entry, and correspondence management.
• Carry out other duties as assigned.

Skills

English

Chinese

Organizational skills

Interpersonal skills

Attention to detail

Team player

Education

Bachelor’s Degree/Diploma

Tools

MS Office

Excel

Job description

Executive Assistant (at the rank of Clerk II)

Ref.: 537524
Work type: Full-time
Department: Centre for PanorOmic Sciences (22200)
Categories: Executive / Technical / Support

Executive Assistant (at the rank of Clerk II) in the Centre for PanorOmic Sciences (CPOS) (Ref.: 537524) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

About Us

Centre for PanorOmic Sciences (CPOS) is an academic research-support centre embracing multi-omics and big data biomedical research under the LKS Faculty of Medicine. CPOS core laboratories host state-of-the-art omics technology platforms with sophisticated equipment supported by our over 70 dedicated and trained members. Welcome to visit us https://cpos.hku.hk to explore more.

The Role

• Assist with daily office operations, including procurement, payments, reimbursements, and invoicing
• Manage and maintain databases, ensuring accuracy and consistency
• Handle service and payment enquiries from internal and external parties
• Provide customer service and support through effective written and verbal communication
• Support events, activities, and social media administration
• Perform various clerical and administrative tasks, such as filing, data entry, and correspondence management
• Carry out other duties as assigned

Qualifications and Qualities

• Bachelor’s Degree/Diploma
• At least 1-2 years of relevant work experience
• Proficiency in advanced IT applications, including MS Office, particularly Excel
• Good command of spoken and written English and Chinese
• Good organizational and interpersonal skills
• Strong sense of responsibility, a fast learner, highly motivated and attentive to details
• A good team player with the ability to work independently

Shortlisted candidates will be invited to attend an interview.Those who have responded to the previous advertisement (Ref.: 537339) need not re-apply.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

Advertised: Oct 16, 2026 (HK Time)
Applications close: Oct 31, 2026 (HK Time)