Executive assistant

UMA; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

UMA in Paris is seeking a dedicated Executive Assistant to support CEO Remi Cadene. In this role, you will manage the CEO's calendar, ensure efficient communication, and utilize AI tools to enhance productivity.

The ideal candidate will have senior-level experience as an Executive Assistant in a dynamic startup or scale-up environment, alongside excellent organizational and communication skills in both French and English. This is a full-time position with a flexible schedule, working within Europe’s leading humanoid robotics company.

Qualifications

• Senior-level experience as an Executive Assistant in a top startup.
• Direct exposure to the entrepreneurial ecosystem.
• Experience in deep-tech or high-growth scaling companies.

Responsabilités

• Manage the CEO's calendar and prioritize demands.
• Support internal communication and ensure information flow.
• Use AI tools to eliminate repetitive workflows.

Connaissances

Organizational skills

Communication skills in French

Communication skills in English

Autonomy and discretion

Description du poste

Your Mission

As our Executive Assistant, you will be the trusted right hand to Remi Cadene, CEO of UMA, technical founder and builder of Tesla Autopilot & Optimus, and Hugging Face’s open‑source project: LeRobot. You will be at the center of the most ambitious humanoid robotics companies in Europe, working alongside a team that has already shaped impactful technologies and products at Tesla, Google DeepMind, and HuggingFace, and is now developing the critical infrastructure of tomorrow: intelligent robots that enhance quality of life for everyone. Your mission: create clarity, structure, and momentum so the CEO can focus on what matters most. Anticipate needs before they arise, bring order to complexity, and execute with discretion, judgment, and speed. This is a force‑multiplier position at the heart of a company that will address key challenges of our generation.

Key Responsibilities

• Manage the CEO's calendar, prioritize competing demands, and protect leadership time with efficiency.
• Support internal communication and ensure information flows efficiently across a fast-moving team.
• Use AI agents and automation tools to eliminate repetitive workflows and multiply your own impact, in close collaboration with the DevOps team.
• Follow up on action items, deadlines, and cross‑functional coordination so nothing falls through the cracks.
• Coordinate meetings, prepare agendas, briefings, deadlines and follow‑ups.
• Handle day‑to‑day administrative support for the CEO.
• Support office and operational needs when relevant, in close collaboration with the Operations teams.
• Act as a reliable, discreet, and proactive partner in a highly confidential environment.

What You Bring To The Table

• Senior‑level experience as an Executive Assistant, Personal Assistant or in a high‑impact operations role in a top startup or scale‑up in Europe or internationally.
• An entrepreneurial mindset: you act before being asked, and thrive in fast‑moving, high‑stakes environments.
• Strong organizational skills and an excellent ability to manage multiple priorities, structure chaos, juggle priorities, and meet deadlines.
• Direct exposure to the entrepreneurial ecosystem and an understanding of how startups operate, what matters at each stage, and how to support a CEO who is building at full speed.
• Experience in a deep‑tech environment or a strong interest in deep‑tech robotics, AI, hardware, or any frontier technology; experience in a high‑growth scaling company is a strong plus.
• Comfortable with AI tools, agents, and automation.
• Autonomy, discretion, and prioritization: you operate in a highly confidential environment and exercise judgment like a founder would.
• Excellent written and verbal communication skills in French and English.
• No full remote, but flexible schedule.
• Contract Type: full‑time (Permanent FR contract).