Business Management Coordinator - Classic & Old Masters

christies; Paris; On-site; EUR 35,000 - 48,000; Full time

Job summary

Christie’s is seeking a diligent Business Coordinator to support the Business Director in Paris across Classic and Old Masters groups, including Decorative Arts and Paintings. You will assist with calendar planning, catalogue production, tours, and viewing setups, while coordinating stock, disputes, and market data.

You will oversee department calendars, deadlines, and logistics for sale weeks, tours, and exhibitions, working within an international team to support global initiatives.

Qualifications

• Highly organized and able to adapt to changes.
• Excellent client service with strong verbal and written communication in French and English.
• Strong project management, with ability to multi-task and prioritize.
• Ability to monitor task progress and ensure consistency in approach.
• Attention to detail and proactive follow-up.
• Excellent communication and interpersonal skills, both written and spoken.
• Ability to stay calm in stressful situations.
• Creative problem solving and independent as well as team work.

Responsibilities

• Coordinate day-to-day operations for the Classic and Old Masters groups in Paris.
• Assist with calendar planning, catalogue production, tours, pre-sale setup and viewing.
• Coordinate stock, disputes, and risk/insurance cases; prepare decks and department reports.
• Track specialist entries and market share data for the department.
• Manage temporary staff, training, and overall hours; maintain calendars.
• Oversee sale calendars, viewing schedules, and deadlines with Operations and Heads of Department.
• Coordinate tours and exhibitions for sale highlights and liaise with central tour coordinator.
• Assist during sale weeks with logistics and meeting preparation.

Skills

Highly organized

Project management

Client service

Communication skills

Calm under pressure

Creative problem solving

Independent & teamwork

Multitasking

Attention to detail

Job description

PRIMARY FUNCTION/POSITION SUMMARY:

Support the Business Director with coordination of the day to day operations of our business across the Classic and Old Masters groups including Decorative Arts, Sculptures, Books and Manuscripts, Old Master Paintings, Old Master Drawings, and allocated Collections.

Support on calendar planning, catalogue production, tours, pre-sale set up and viewing. Coordination of disputes and stock. Support with preparation and compilation of presentation decks, departmental reporting; Specialist tracking and market share data.

Acts as part of international team supporting global initiatives as required.

ESSENTIAL JOB FUNCTIONS (Duties include but are not limited to the following):

Business, Financial & Risk support.

• Delegated Online auction business support

• Compile statistics on competitor sales pre and post-sale (i.e. sale statistics)

• Prepare all sale week communications

• Compile all third party costs

• Coordinate stock management support

• Maintain live runner of active client issues, disputes, risk and insurance cases minute weekly / monthly meetings and escalation to Business Director.

• Support Specialist Tracking entries, amendments for department.

Operational support & people

• Support on overall temporary staff, management of training & overall hours

• Maintain overall department Classic & Old Masters Paris calendar

• Oversee the sale calendar and viewing schedules for the department, working closely with Operations and Heads of Department

• Coordination support on catalogue and dedicated catalogue production process and help to track against deadlines

• Coordination support of tours and exhibitions for sale highlights and liaise with centralized tour coordinator.

• Coordinate sale, tour, marketing and viewing deadlines for departments.

• Support Business Director during all sale week, logistics, financial Meeting preparation

• Other duties Business Coordinator support as and when required

Qualification requirements:

• Be a highly organized individual, who can think outside of the box and readily adapt to changes

• Exceptional client service skills including strong verbal and written communication skills (French & English)

• Strong Project management skills including ability to multi-task, prioritize and manage multiple processes

• Strong ability to monitor task progress and ensure consistency in approach.

• Strong attention to detail and follow-up skills

• Excellent communication and interpersonal skills, including superior written and spoken communication.

• Ability to remain calm in stressful situations

• Ability to creatively problem solve

• Ability to work independently and as part of a team