Be the first and primary contact for the customer (the distributor) within the supply chain and ensure the complete execution of all orders until requests and disputes are resolved.
Responsibilities – Tasks:
- Provide contact via email, phone, and internal collaboration to ensure customer satisfaction.
- Process orders from validation to dispute resolution, with entry in Poland.
Contribute to Financial Performance
- Propose simplifications, improvements, and automations to improve process efficiency.
- Ensure compliance with procedures in all circumstances (CFIN entry, duties segregation rules, etc.).
Be Business Partners
- Communicate with sales teams about problems inherent to their customers.
- Know and master the products and catalogs of your domain.
Get the Basics Right
- Ensure daily processing, integration, and unblocking of all orders received.
- Follow the complete order cycle, from receipt to delivery, managing the order book properly.
- Take prompt action with customers when quality problems, delays, or significant disruptions arise; inform management of significant or unusual deviations.
- Ensure mass processing on order books, including cleaning and product transitions.
- Generate export documents and coordinate shipments.
Develop the Client Relationship
- Respond to customer queries via email or phone.
- Seize disputes in CFIN and resolve dispute situations (claims related to deliveries, deductions, returns, pricing conditions) in coordination with the concerned teams.
Manage Effectively
- Collaborate with the team leader to analyze and understand KPIs.
- Ensure the correct training of pairs in case of absences.
Develop the Team
- Share your skills and knowledge in a team spirit and perspective of continuous improvement.
Reporting
- Must report to: Business Care Team Leader
- Receives instructions from: Business Care Team Leader
Required Skills – Degree Level
- Bachelor’s degree or equivalent.
Required Skills – Language
- Operational English is required.
Required Skills – Technical
- SAP knowledge (CFIN would be a plus).
- Comfortable with Excel (Basic Formulas / TCD).
- Basic knowledge and understanding of supply chain.
- Knowledge of constraints, incoterms, export documentation.
Required Skills – Soft Skills
- Ability to work in a team.
- Organizational skills and diligence.
- Ability to manage diverse tasks.
- Excellent interpersonal skills for internal and external relations.
- Stress resistance.
- Customer orientation and a service mindset.