Strategic Executive Assistant to CEO | Global Travel & Board Support

ReOrbit; Helsinki; On-site; EUR 55,000 - 90,000; Full time

Benefits offered by this job

Lunch vouchers

Business health care

Relocation support

Team events

Job summary

ReOrbit is seeking an Executive Assistant to provide high-quality administrative and organizational support to the CEO. The role requires strong organization, proactivity, discretion, and excellent English communication in a fast-paced startup environment.

You will help manage calendars, travel, meetings, correspondence, and the preparation of materials for leadership discussions. As a key liaison, you will coordinate across teams, support board and leadership meetings, and contribute to

Qualifications

• 5+ years of experience in an executive assistant or similar role.
• Experience supporting senior executives in a fast-paced setting.
• Outstanding organizational and time-management skills with multi-priority handling.
• Excellent written and spoken English communication.

Responsibilities

• Manage the CEO's calendar and prioritize meetings.
• Coordinate domestic and international travel, visas, and expenses.
• Prepare agendas, notes, and follow-up on action items for meetings.
• Handle day-to-day correspondence and administrative requests for the CEO.
• Prepare presentations and materials using input from CEO and leadership team.
• Coordinate logistics for board and leadership meetings and events.
• Support invoice processing, expense management, and other admin tasks.
• Serve as a point of contact between leadership and internal/external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

English proficiency

Discretion

Tech-savvy

Tools

Microsoft Office

Google Workspace

Job description

ReOrbit is seeking an Executive Assistant to provide high-quality administrative and organizational support to the CEO. The role requires strong organization, proactivity, discretion, and excellent English communication in a fast-paced startup environment.

You will help manage calendars, travel, meetings, correspondence, and the preparation of materials for leadership discussions. As a key liaison, you will coordinate across teams, support board and leadership meetings, and contribute to