Senior Office & Administration Lead – Helsinki

Mercury; Helsinki; On-site; EUR 42,000 - 56,000; Full time

Job summary

Mercury, a leading European construction solutions provider, seeks an Office Manager in Helsinki to lead administration, payroll support, and time management coordination. You will streamline office systems, manage staff travel, and ensure confidential handling of information in a fast-paced environment.

Join a team that values initiative, accuracy, and collaboration, with responsibilities spanning HR collaboration, reporting, and executive secretarial tasks to support senior leadership.

Qualifications

• 5+ years supporting senior management.
• Business qualification at level 5 or higher.
• Experience in a busy construction environment.
• MS Office proficiency.
• Excellent SAP knowledge.
• Ability to handle confidential information professionally.
• Strong organizational and multi-tasking abilities.
• Ability to work with little supervision.
• Effective communication with Senior Leadership.

Responsibilities

• Manage staff travel and accommodation.
• Attend meetings, document minutes and distribute them.
• Ensure a proper working environment for staff.
• Coordinate, order and manage office supplies.
• Oversee holiday rotas for senior staff on site.
• Support Administration, Payroll and Time Management teams.
• Provide professional secretarial support to senior leadership.
• Organize data in spreadsheets and generate reports.
• Maintain office systems, procedures and facilities.

Skills

Administrative support

Senior management support

Multi-tasking

Time management

Confidential handling

Office coordination

Organizational skills

Independent work

Communication

Education

Business qualification

Tools

SAP

Microsoft Office

SharePoint

Job description

Mercury, a leading European construction solutions provider, seeks an Office Manager in Helsinki to lead administration, payroll support, and time management coordination. You will streamline office systems, manage staff travel, and ensure confidential handling of information in a fast-paced environment.

Join a team that values initiative, accuracy, and collaboration, with responsibilities spanning HR collaboration, reporting, and executive secretarial tasks to support senior leadership.