Project Administrator, Site Seinäjoki

CTS Group; Haapaluoma; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Lunch benefit

Job summary

CTS Group is seeking a proactive Project Administrator to ensure smooth day-to-day site operations in Seinäjoki, Finland. The role demands on-site presence, strong coordination, and handling logistics, office management, and employee support.

You will lead site logistics, manage PPE and IT equipment, support onboarding/offboarding, and contribute to administrative tasks and weekly HR coordination. A hands-on, organized candidate who values quick problem solving will thrive in this role.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and follow-up skills.
• Fluent written and spoken English.

Responsibilities

• Coordinate daily site logistics, transport, and accommodation.
• Procure PPE, office supplies, IT equipment, and manage inventories.
• Onboard/offboard employees and provide on-site daily support.
• Handle admin comms, HR coordination, and weekly reporting.
• Approve and track invoices in PowerOffice.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Problem solving

Flexibility

Proactive approach

English fluency

Job description

Do you want to join CTS as Project Administrator?

About The Role

The Project Administrator is responsible for ensuring the efficient day-to-day operation of site activities, including logistics, accommodation, office management, and employee support. This is a highly operational role requiring continuous on-site presence, strong coordination skills, and the ability to manage multiple time-sensitive tasks.

What you will do

Site Logistics & Daily Operations

• Coordinate daily vehicle usage, carpooling, and employee transportation.
• Support HR with employee accommodation coordination and related practical matters.
• Maintain and update employee rotation schedules.
• Coordinate site food and refreshment arrangements.
• Monitor purchase orders to ensure budget compliance.

Office, PPE & IT-Equipment Management

• Procure PPE, office supplies, and coordinate IT equipment needs.
• Maintain accurate inventories (PPE, IT, office assets).
• Ensure office spaces, storage rooms, and PPE areas are organized and functional.
• Collect deliveries and manage incoming orders and mails.

Onboarding, Offboarding & Employee Support

• Manage onboarding and offboarding processes on site.
• Provide daily support to employees (practical assistance, coordination, document handling).

Administration & Coordination

• Manage administrative communication
• Participate in HR coordination and weekly meetings
• Distribute important updates to employees and subcontractors
• Follow up on weekly reporting deadlines
• Approve and track invoices in PowerOffice

Who this is for

This role is a great fit for a proactive and well-organized person who enjoys being at the heart of day-to-day site operations. You are comfortable taking ownership, coordinating with different people, and keeping track of multiple practical matters at the same time. You thrive in a hands-on environment where priorities can change quickly and your ability to keep things running smoothly makes a real difference.

We wish you have

• Strong organizational and multitasking skills
• Ability to work independently in a fast-paced, operational environment
• Excellent communication and follow-up abilities
• High attention to detail and a problem-solving mindset
• Flexibility and willingness to handle both administrative and practical tasks
• A proactive and service-oriented approach
• Fluency in both written and spoken English

What we offer

We offer you a varied and hands-on role in an international working environment, where you will have an important part in keeping daily site operations running smoothly. You will have the opportunity to work with a diverse group of people and take ownership of a wide range of practical and administrative responsibilities. In addition to a competitive salary, we offer a lunch benefit and the opportunity to develop your skills and experience in a growing organization.

Location

Seinäjoki, Finland. Site-based role with daily presence on site required.