Personal Assistant, CEO

Citycon Oyj; Espoo; On-site; EUR 48,000 - 70,000; Full time

Benefits offered by this job

Lunch benefit

Sports benefit

Cultural benefit

Comprehensive occupational healthcare

Job summary

Citycon Oyj in Espoo is seeking an exceptional Personal Assistant to support our CEO, providing proactive administrative and operational support across complex schedules and communications.

You will coordinate travel, manage the CEO’s calendar, prepare materials for meetings, and handle confidential information with discretion. This role demands strong organizational skills, cross-cultural fluency, and a proactive, hands-on approach.

Qualifications

• Experience supporting a foreign CEO or senior executive in international environments.
• Outstanding organizational and prioritization skills to manage multiple tasks.
• High level of discretion and professionalism with confidential information.
• Excellent interpersonal and stakeholder management abilities.
• Proactive, hands-on attitude with ownership and accountability.
• Fluency in English and Finnish.
• Ability to adapt to changing priorities and tight deadlines.

Responsibilities

• Provide day-to-day support to the CEO, managing priorities, schedules, and communications.
• Coordinate CEO’s calendar, appointments, and meetings across time zones.
• Act as the CEO's point of contact during business travel and coordinate schedules.
• Prepare high-quality documents, presentations, and materials for meetings.
• Process expense reports and oversee invoice coding with accuracy.

Skills

Executive support

Calendar management

Travel coordination

Document handling

Budget/expense reporting

Discretion & integrity

Interpersonal skills

English and Finnish fluency

Job description

Citycon is the leading owner, developer and manager of urban hubs in the Nordics. Citycon transforms unique locations into sustainable communities and cities full of life, serving 125 million people each year and delivering long-term share value. Citycon aims for carbon neutrality by 2030. Citycon owns 28 centres: 9 in Finland, 1 in Estonia, 10 in Norway, 6 in Sweden and 2 in Denmark. Citycon has been listed on Nasdaq Helsinki (CTY1S) since 1988 and is a member of EPRA (European Public Real Estate Association).

Citycon is looking for an exceptional Personal Assistant to support our CEO. In this role, you will act as a trusted partner to the CEO, providing proactive administrative and operational support, managing complex schedules and communications, coordinating travel arrangements, and ensuring the smooth coordination of daily priorities.

Employment Type: Permanent

Employment Period: Starting flexibly in October or November 2026

Location: On-site at Citycon’s HQ in Iso Omena, Espoo

As a Personal Assistant, CEO, you will be responsible for

• Providing seamless day-to-day support to the CEO, ensuring efficient management of priorities, schedules, and communications.

• Managing and coordinating CEO’s calendar, prioritizing appointments, meetings, and competing business demands.

• Serving as the CEO’s key point of contact during business travel, proactively coordinating schedules across multiple time zones and managing critical communications.

• Managing high-quality documents, presentations, reports, and materials for meetings and events.

• Processing expense reports and oversee invoice coding with accuracy and attention to detail.

What are we looking for

• Experience supporting a foreign CEO or other senior executive in an international and multicultural environment.

• Exceptional organizational and prioritization skills, with the ability to manage multiple tasks and deadlines simultaneously.

• High level of integrity, discretion, and professionalism when handling confidential information.

• Excellent interpersonal, communication, and stakeholder management skills.

• Proactive, hands-on attitude with a strong sense of ownership and accountability.

• Ability to learn quickly, perform effectively under pressure, and thrive in a fast-paced environment.

• Flexibility and responsiveness, including the ability to adapt to changing priorities and occasional short-notice requests.

• Fluency in both English and Finnish.

What can you expect from us?

• A competitive salary enhanced with a lunch benefit provided on top of your base pay, a sports and cultural benefit, comprehensive occupational healthcare, and extensive insurance coverage that also protects you during your leisure time.

• A supportive and encouraging work community, where everyone’s contribution matters.

• An environment where you can learn, make an impact and work in a role with a broad perspective on the real estate industry.

• Shared activities, ranging from small sports moments to larger gatherings, that bring our people together.

Would you like to learn more about working at Citycon? Explore our experts and real estate professionals on our careers pages: Career | Citycon

Citycon offers an unique opportunity to become part of a dynamic, international and developing work community. At Citycon, you become part of a diverse group of experts, where extensive know-how and support functions create a strong foundation for success. You are supported by competent colleagues and experts, with whom cooperation opens doors to new opportunities, development and success. Join us in building a sustainable future in the real estate industry as part of Citycon's team of experts.

Ready to become a part of a group of passionate professionals? Join us!