Office Manager

Oura; Helsinki; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Lunch benefit

Fringe benefits

Enhanced occupational health care

Company Ring lifetime membership

Job summary

Oura is seeking an Office Manager for its Helsinki office to ensure a smooth, positive, and productive working environment for all employees. The role supports facilities, operations, onboarding, and safety while upholding the company culture.

Ideal candidates bring 3+ years in office management or similar roles, a proactive attitude, excellent communication, and discreet handling of confidential information. The position includes benefits and a collaborative, international team.

Qualifications

• 3+ years proven experience as an Office Manager, Administrative Assistant, or similar role.
• Proactive, positive, and resourceful attitude with a passion for creating a great workplace.
• Ability to meet people with empathy.
• Strong organizational, time management, and problem-solving skills.
• Proven project management skills.
• Excellent verbal and written communication in Finnish and English.
• Proficiency with office management software and Google Workspace.
• Ability to handle confidential information discreetly.

Responsibilities

• Employee Experience & Culture: Act as a key point of contact for employees regarding office needs and foster a positive work environment.
• Facilities Management: Oversee the physical office space, maintenance, security, and cleanliness; coordinate with landlords and vendors.
• Operations & Administration: Manage mail, deliveries, communications, budgets, supplies, and equipment procurement.
• Onboarding Support: Assist HR with onboarding and offboarding tasks (keys, ID cards, swag, discounts, tours).
• Health & Safety: Ensure compliance with health and safety regulations and participate in safety committee work.

Skills

Office management

Project management

Organizational skills

Communication

Customer focus

Empathy

Finnish language

English language

Confidentiality

Tools

Google Workspace

Office management software

Job description

Our mission at the company is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their the company Ring and its connected app. We've helped millions of people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office.

The Office Manager will be the core of our Helsinki office, ensuring a smooth, positive, and productive working environment for all employees. This role is essential for maintaining our company culture, managing facilities, and supporting the day-to-day operations that keep the company moving forward.

Key Responsibilities

• Employee Experience & Culture: Act as a key point of contact for employees regarding office needs. Organize and support internal events and special occasions to foster a positive work environment. Act as the soul of the office.

• Facilities Management: Oversee the physical office space, including maintenance, repairs, security, and cleanliness. Coordinate with landlords, vendors and service providers.

• Operations & Administration:. Organizing and distributing incoming mail and outgoing mail/ deliveries with couriers (like UPS, producing labels, packaging etc.). Internal communication of office related and general daily issues as needed. Manage office budgets, inventory of supplies, and equipment procurement

• Onboarding Support: Supporting HR in different employee onboarding and offboarding tasks (keys, ID card, swag, the company discount codes, office tours etc.)

• Health & Safety: Ensure and proactively develop the office compliance with all health and safety regulations and company practices. Maintain an emergency preparedness plan. Participate in the Occupational Health and Safety committee work.

What You Will Bring

• 3 + years proven experience as an Office Manager, Administrative Assistant, or similar role

• A proactive, positive, and resourceful, customer oriented attitude, with a passion for creating a great workplace.

• Ability to meet people with empathy

• Strong organizational, time management, and problem-solving skills.

• Proven project management skills

• Excellent verbal and written communication skills in Finnish and in English

• Proficiency with office management software and Google Workspace

• Ability to handle confidential information with discretion.

What we have to offer

• Exciting and fast paced international environment in a growth company

• Supportive team of office admins

• Enhanced occupational health care

• Lunch benefit

• Fringe benefits

• Personal the company Ring plus lifetime membership

• Friends & Family discount code

the company is proud to be an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals seeking employment at the company are considered without regard to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. We will not tolerate discrimination or harassment based on any of these characteristics.

We will work to ensure individuals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions, and to receive other benefits and privileges of employment.