Global HR Time & Payroll PMO Lead

Wärtsilä; Turku; Remote; EUR 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid/Remote work options

Job summary

Wärtsilä is seeking a PMO to provide the tactical project management backbone for the Global HR Time & Payroll Transformation Program. This multiyear, multicountry initiative harmonises HR time and payroll processes, consolidates applications and vendors, and establishes strong governance across all workstreams.

You will maintain integrated plans, governance, risks, dependencies and readiness, supporting the Program Manager and regional teams while ensuring timely updates and escalation of

Qualifications

• Demonstrated experience governing large, multicountry and multivendor programs with several parallel workstreams.
• Strong drive and command of project governance, integrated planning, status reporting, RAID and dependency management, decision tracking and change control.
• Experience steering operational readiness, deployment, cutover or transition-to-operations activities across regional or country teams.
• Ability to produce high-quality governance packs, concise executive reporting and reliable documentation from multiple inputs.
• Working knowledge of established project and program management methods such as PMP, PRINCE2, PMBOK, Agile or equivalent, applied pragmatically.
• Proficiency with common planning, collaboration and reporting tools; experience with Jira, Microsoft 365, Teams, SharePoint, PowerPoint and Excel is expected. Further tools such as Asana, Smartsheet are considered ideal.
• Experience in HR, Time, Payroll, HR technology or other enterprise-platform transformations is considered an advantage.

Responsibilities

• Maintain the program governance framework, annual governance calendar, meeting cadence and terms of reference.
• Coordinate agendas, pre-reads, minutes, decisions and action logs for Steering Committee, core team and other governance forums.
• Facilitate update meetings and respective committee meetings, such as Steering Group, Leadership Team meetings and the like.
• Ensure required project and governance documentation is complete, current, approved, stored in the agreed repositories and used consistently.
• Monitor compliance with agreed project management standards, stage gates, approval routes, templates and document-control practices.
• Maintain an auditable record of key decisions, approvals, scope changes and governance evidence.
• Maintain the integrated program plan, milestone view, calendars and critical dependencies across time, payroll, technology, data, finance, change and regional delivery.
• Proactively drive timely and accurate status updates across all workstreams, challenge unclear or overdue commitments and ensure material deviations are escalated.
• Consolidate inputs into accurate weekly and monthly program reporting, including RAG status, critical-path impacts, management attention points and decisions required.
• Support baseline control, change-control administration, schedule updates and reconciliation of workstream plans with the overall roadmap.
• Lead Regional Transformation Coordinators in establishing and maintaining country readiness plans, checklists, action logs and evidence.
• Track readiness across people, process, data, technology, vendor, training, communications, controls, cutover and support dimensions.
• Connect global workstreams with regional and country teams, clarify hand-offs and ensure local inputs and decisions reach the relevant owners.
• Flag readiness gaps, cross-country patterns and resource constraints early, and coordinate follow-up through to resolution.
• Coordinate go-live preparation, cutover coordination, hypercare planning and structured transition to operations.
• Program coordination and decision support
• Drive day-to-day support to the Program Manager and enable informed, timely decisions through clear and fact-based information.
• Coordinate connectivity between internal workstreams, implementation partners and vendors, ensuring commitments, interfaces and dependencies are visible and followed up.
• Independently plan and facilitate program routines, workshops, reviews and checkpoints; prepare materials and capture agreed outcomes.
• Steer consolidated resource, budget and forecast inputs with accountable owners and highlight variances requiring management attention.
• Continuously improve PMO tools, templates, controls and ways of working to reduce administrative friction and strengthen delivery discipline.

Skills

PMO experience

Governance

Integrated planning

Status reporting

Stakeholder management

Risk & dependency management

Education

PM certifications (PMP/PRINCE2/PMBOK)

Tools

Jira

Microsoft 365

Teams

SharePoint

PowerPoint

Excel

Asana

Smartsheet

Job description

Wärtsilä is seeking a PMO to provide the tactical project management backbone for the Global HR Time & Payroll Transformation Program. This multiyear, multicountry initiative harmonises HR time and payroll processes, consolidates applications and vendors, and establishes strong governance across all workstreams.

You will maintain integrated plans, governance, risks, dependencies and readiness, supporting the Program Manager and regional teams while ensuring timely updates and escalation of