Executive Assistant

UPM; Helsinki; On-site; EUR 55,000 - 75,000; Full time

Job summary

UPM is seeking an experienced Executive Assistant to support the President and CEO, the Board of Directors, and the Group Leadership Team in Helsinki. You will coordinate meetings, events and travel, prepare materials, and manage day-to-day executive communications with discretion.

Fluency in Finnish and English, excellent organizational skills, and a proactive, solution-oriented mindset are essential. This role reports to the President & CEO of WISA Group as part of UPM.

Qualifications

• Solid experience as an executive assistant or senior coordinator.
• Excellent organisational skills with attention to detail.
• Fluency in Finnish and English is required.
• Confidentiality and discretion in handling information.
• Proactive, solution-oriented mindset and independence.

Responsibilities

• Provide proactive support to President & CEO, Board and Group Leadership Team.
• Plan and coordinate management meetings, workshops, visits and events.
• Prepare materials, arrange travel and manage admin workflows.
• Handle confidential information with discretion and professionalism.
• Coordinate use of digital tools and ensure smooth executive communications.

Skills

Executive support

Finnish/English fluency

Discretion & judgement

Digital tools proficient

Tools

Board portals

Insider tools

Job description

Tiivistelmä työpaikkailmoituksesta:

• The Executive Assistant will provide proactive support to the President and CEO, the Board of Directors and the Group Leadership Team to ensure smooth coordination of leadership activities and decision-making.
• You will plan and coordinate management meetings, workshops, visits and events, prepare materials, arrange travel and manage day-to-day administrative and communication flows with discretion.
• The role requires solid experience as an executive assistant or senior coordinator, excellent organisational skills, fluency in Finnish and English, confidence with digital tools and a proactive, solution-oriented mindset.
• The position is based in Helsinki, reports to WISA Group’s President and CEO, and applications (CV and cover letter) must be submitted through UPM’s online system by 19.8.2026.

Tämä tiivistelmä on luotu tekoälyn avulla.

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values - trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!

Learn more about us as a workplace upm.com/careers

We are now looking for an experiencedExecutive Assistantto join in UPM Plywoodto be a key stakeholder to the President and CEO, the Board of Directors and the management of WISA Group Plc, a publicly listed company to be established as a result of the partial demerger of UPM-Kymmene.

Greetings from Group Leadership Team

"As WISA Group takes shape as an independent listed company,you'llhave a unique opportunity to work at the heart of the business, partnering closely with our leadership team and helping build our future success. We are looking for a proactive, positive, and trusted professional who enjoys creating structure, driving things forward, and making a real impact in a dynamic environment. You combine excellent organizational skills and attention to detail with a can-do attitude, professionalism, and a genuine enthusiasm for taking ownership and delivering high-quality results."

What you will do

In this role, you will provide proactive support to the President and CEO, the Board of Directors and the Group Leadership Team, ensuring smooth coordination of leadership activities, effective communication flows, and well-organized decision-making processes. You will plan and coordinate management meetings, workshops, visits, and events, prepare materials, and manage day-to-day administrative activities with professionalism and attention to detail.

You will handle confidential information with discretion, coordinate travel and key administrative processes, support the use of digital tools, and helpmaintainefficient daily operations. Acting as a trusted partner to the leadership team, you will create structure in a dynamic environment and ensure that important priorities are progressed effectively.

Key responsibilities:

• Act as executive assistant to President and CEO, while cooperating closely also in relation to the Board of Directors and the Group Leadership Team members
• Support the President and CEO and the Group Leadership Team with planning, coordination and preparation of meetings and materials
• Coordinate travel and meeting arrangements, as well as other key administrative processes, and serve as a key user for selected tools
• Manage communication flows and handle confidential information with professionalism
• Plan and execute leadership meetings, workshops,visitsand events

Who you are

• You have solid experience as an executive assistant or in a similar senior coordination role
• You possess strong organisational skills and the ability to manage multiple priorities with accuracy
• You have the ability to work with senior leadership of a listed company
• You have excellent communication skills in Finnish and English
• You are confident in using digital tools and have a willingness to learn new systems, including the use of AI
• You bring a proactive, solution-oriented mindset and the ability to work independently
• You have a high level of discretion and sound judgement
• Experience with board material portals and/or insider management tools is considered an asset

Success in this position calls for excellent organizational skills, sound judgment, and the ability to manage multiple priorities with accuracy. If you are proactive,positiveand solution-oriented,we'dlove to hear from you.

Additional information about the position

This position is located in Helsinki, Finland.

The position holder will reporttoWISA Group’s President and CEO.

For further information about the role, pleasecontact PiaHelminen, VP HR, Plywood onAugust 7between 9:00-11:00 oronAugust14between14:00-16:00,tel.+ 358407675326.

Country-specific information

For UPM positions located in Finland, a security background check may be performed for those selected in accordance with the company recruitment guidelines and the Security Clearance Act 726/2014.

UPM Plywood

UPM Plywood offers high quality WISA® plywood and veneer products for construction, vehicle flooring, LNG shipbuilding, parquet manufacturing and other industrial applications. In 2025, UPM Plywood sales was EUR 409 million and it employs about 1,550 people. UPM has three plywood mills and one veneer mill in Finland as well as a plywood mill in Estonia. www.wisaplywood.com

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