Document Controller

John Sisk & Son Ltd; Helsinki; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Salary 26 days annual leave

Pension and benefits

Unlimited learning and development

Job summary

John Sisk & Son Ltd is seeking a Document Controller to support project documentation management in Finland. The role involves validation, classification, registration, and distribution of project documents, plus maintaining site files and change control within the CDE.

Training and mentoring others are expected as part of continuous improvement. The candidate should have experience with large data sets, strong communication, and familiarity with DPD protocols.

Qualifications

• Experience handling large volumes of data/information from multiple sources.
• Knowledge of DPD protocols and ISO 19650 family knowledge.
• Ability to train and mentor others.

Responsibilities

• Validate, check, and curate project documentation
• Establish central site files, registers, and relevant files
• Configure and implement change control within the CDE
• Attend project meetings to discuss documentation and IM matters
• Assist in developing file naming protocols and workflows
• Provide guidance on DPd protocols to project teams

Skills

Communication

Organisational skills

Multitasking

Mentoring

Analytical thinking

Training others

Time management

Tools

VFP

FV

CDE/DFT platforms

Microsoft Office

Job description

Overview

We are seeking a Document Controller to join our project team in Finland, to support the effective management, distribution and quality control of all project documentation.

John Sisk & Son Ltd is one of Ireland’s leading construction and engineering businesses, delivering landmark projects across Ireland, the UK and Europe.

Responsibilities

Document Management

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.


• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.


• Configure and implement change control processes within the CDE.


• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.


• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Continuous Improvement

• Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.


• Cover duties of other Document Controllers when required, e.g., during holidays or sickness.


• Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

Training & Support

• Host training sessions for new users of VFP and FV, either individually or in groups.


• Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.


• Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).


• Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Experience

Essential

• Experience working on projects with large volumes of data and information from multiple sources.


• Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.


• Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.


• Ability and willingness to train and mentor others.


• Knowledge of file naming conventions and standards


• Organisational, prioritisation, multitasking, and time management skills.


• Analytical thinker, diligent, and self-motivated.


• Excellent document preparation, formatting, and troubleshooting skills.

Desirable

• Interest in project delivery processes, project administration, and the wider construction industry.

Qualifications

Essential

• Advanced user of Microsoft Office suite.


• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.


• Advanced user of VFP, FV, or similar CDE / DFT platforms.

Desirable

• Experience in configuring and managing systems in compliance with ISO 19650.


• Advanced user of Field View (FV) or similar digital field tools.

Additional Information

Sisk is a family-owned business with over 160 years of history built on trust, teamwork and innovation. We offer a supportive environment, opportunities for career progression and the chance to contribute to some of Ireland’s most significant construction projects.

• Salary


• 26 days annual leave


• Pension and benefits


• Unlimited learning and development opportunities


• Much more

Our People and Recruitment Commitment

At Sisk Group our people are at the heart of our success. We offer the chance to work with purpose, build a career with no limits and be part of a great team.

All vacancies are managed directly by our Internal Recruitment Team. Unsolicited contact or speculative CVs from unapproved agencies will not be accepted and no introductory fees will apply.

We are an equal opportunities employer.

We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic.

Reasonable adjustments are available during the recruitment process.

We know the confidence gap and imposter phenomenon can stop talented candidates applying. You do not need to meet every criterion – your skills and potential matter. Don’t hold back we want to hear from you.

All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland