Customer Service Coordinator (6 months FTC)

Trelleborg Group; Tampere; On-site; EUR 27,000 - 40,000; Full time

Benefits offered by this job

Growth and education opportunities

Generous annual leave

Competitive compensation package

Friendly, congenial environment

Job summary

Trelleborg Industrial Solutions is looking for a Customer Service Coordinator based in Kiikka, Finland (Tampere region). The role focuses on managing orders, coordinating forecasts, and ensuring timely confirmations while maintaining customer portals and supporting finance processes.

The ideal candidate has strong Finnish and English communication skills, experience with MS Office and ERP systems, and a proactive, detail-oriented mindset to handle delivery constraints and cross-functional

Qualifications

• Fluency in Finnish and English is required.
• Experience with MS Office and ERP systems (M3 or SAP) is preferred.
• At least 3 years vocational training in a specialised occupation.

Responsibilities

• Create and send order confirmations to customers, ensuring accuracy and timeliness.
• Build strong operational relationships by proactively informing and engaging with customers.
• Gather customer forecasts and collaborate with internal stakeholders to enhance forecast accuracy.

Skills

Finnish

English

Education

Vocational training in industrial clerk

Tools

MS Office

ERP (M3 or SAP)

Job description

Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead. Our people are Shaping Industry from the Inside. Why don´t you join us?

Do you want to make a lasting difference for our customers and the environment?
Start by shaping the industry from within.

Who are we?

Trelleborg Industrial Solutions (TIS) is a global leader in innovative polymer-based solutions for key industries and critical infrastructure. We are one of three business areas within the Trelleborg Group and employ approximately 6,200 people worldwide.

About the job

As a Customer Service Coordinator you will be responsible for managing customer orders and communications, ensuring timely confirmations and proactive engagement. This involves coordinating forecasts, delivery, and planning with internal teams, maintaining customer portals and safety stock, and supporting financial processes such as credit/debit notes and receivables. You will handle complaints, ensures regulatory compliance (e.g. export control) for deliveries, and manages special transport registrations

Kindly take note that this is a 6 months temporary position.

Your responsibilities

• Create and send order confirmations to customers, ensuring accuracy and timeliness.
• Build strong operational relationships by proactively informing and engaging with customers.
• Gather customer forecasts and collaborate with internal stakeholders to enhance forecast accuracy
• Coordinate with Planning, Sales, and S&OP to forecast and mitigate delivery bottlenecks or issues.
• Communicate proactively with customers regarding delivery constraints, aligning on corrective measures and coordinating cross-functional responses.
• Respond to general enquiries related to existing orders.
• Manage customer safety stock and maintain customer portals (e.g., SupplyOn).
• Support the Finance team with credit/debit note creation, and assist receivables management by proactively addressing blocked deliveries.
• Handle complaints and support the internal resolution of customer concerns.
• Ensure compliance with delivery regulations, including declarations and authorizations.
• Register deliveries and special transports in customer portals as required.

What you bring

• Professional fluency in Finnish and English.
• Within commutable distance to be based in the Kiikka office.
• At least 3 years of successfully completed vocational training in a specialised occupation such as industrial clerk.
• Company-specific additional qualification or several years of professional experience in a manufacturing environment.
• Previous experience in customer service is a plus.
• Very good written and spoken communication skills at all company levels (internal and external).
• Good MS Office skills, especially Excel, and experience with the ERP system: preferably M3 or SAP.
• Organisational talent, ability to work under pressure and a high level of attention to detail.
• Proactive work, even when working to tight deadlines.
• Strong communicator, approachable, analytical and solution-oriented.
• Taking responsibility and striving for customer satisfaction.

Our Offer and Benefits

• A responsible and results-oriented task in an internationally active industrial company.
• We provide an encouraging environment offering growth within the company while investing in your training/education.
• Family and congenial working atmosphere with modern equipment.
• Attractive competitive compensation package.
• Generous annual leave.

Application process

Are you the person we're looking for?

Trelleborg is an Equal Opportunity Employer, and we take pride in the diversity of our employees, valuing the special experience and expertise that people from different backgrounds bring to our business. The ability to develop ground‑breaking technologies is one of our key assets and our people make it happen.

We provide an encouraging environment which offers growth within the company while investing in employee training/education. Our facility is a close and friendly community which allows you to brainstorm your ideas with other colleagues.

We encourage applications from people of all nationalities, religions, genders, sexual identities, different ages and people with disabilities.

At Trelleborg our people are #shapingindustryfromtheinside