Audiovisual à Espagne

We’re looking for an Administrative Assistant / Office Manager to join our Madrid office.

Your Main Responsibilities Will Be

• Processing and receiving shipments
• Organizing and coordinating meetings and appointments
• Managing office room reservations
• Overseeing and supervising daily office operations
• Handling office logistics (stock control, purchasing, distribution, storage, etc.)
• Managing orders and merchandising products
• Coordinating office maintenance and necessary repairs
• Providing general support to visitors
• Managing reception and telephone assistance
• Drafting and preparing documents and their corresponding templates for signature
• Sending documentation for signature (contracts, NDAs, BTS, PRL, GDPR, Compliance, etc.)
• Resolving inquiries
• Providing support for potential technical issues
  
  

• Training in Secretarial Work, Reception, Administrative Management, or similar fields
• Intermediate English level (B2 minimum)—you’ll be working in an international team.
• Office software proficiency
• Intermediate-advanced skills in Microsoft Office, especially Excel
• Proactivity, autonomy, responsibility, teamwork, organization, and problem-solving skills
• Excellent communication skills
  
  

• Previous experience in the audiovisual industry.
• At least 6 months of experience in administrative and office management tasks
  
  

• Permanent contract—we want you to grow with us!
• On-site position, working Monday to Friday from 10:00 to 19:00 (8-hour shifts with a 1-hour lunch break).
• Immediate start—we can’t wait to welcome you!