Travel & Executive Assistant

ALEA; Barcelona; Presencial; EUR 42.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Gym with personal trainer

Sauna and hyperbaric chamber

Meal card

Hybrid work model

23 holidays + 3 extra days

Descripción de la vacante

ALEA is seeking a Travel & Executive Assistant to provide high-level administrative support to the board, planning meetings and international trips, handling information requests, and performing clerical tasks. You will arrange conferences, prepare correspondence, receive visitors, and schedule meetings with attention to detail and confidentiality.

The role requires exceptional organisational skills, strong communication, and proficiency with MS Office.

Formación

• Fluent in English (verbal and written).
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Proficiency in Microsoft Office Suite and office management software.
• Familiarity with travel booking platforms and expense management systems.
• Ability to handle confidential information with discretion.
• Bachelor's degree in Business Administration or relevant field preferred.
• Strong attention to detail and organisational skills.
• Excellent analytical and problem-solving abilities.

Responsabilidades

• Plan and book domestic and international travel arrangements.
• Create detailed travel itineraries and ensure all documents are ready.
• Monitor and manage travel expenses for cost-effectiveness.
• Handle last-minute travel changes and emergencies.
• Prepare papers and research for management discussions.
• Maintain and organise files, records, and documentation.
• Handle confidential information with integrity and discretion.
• Assist in budget preparation, reports, and expense statements.
• Liaise with internal staff and external clients/partners.
• Assist in planning corporate events, conferences, and off-site meetings.

Conocimientos

Fluent English

Excellent communication

Strong organisational

Proficiency in MS Office

Travel booking platforms

Discretion with confidential info

Attention to detail

Analytical/problem-solving

Educación

Bachelor's degree in Business Administration or relevant field

Herramientas

Office management software

Travel management tools

Descripción del empleo

About the Job

We are seeking a Travel & Executive Assistant who will provide high-level administrative support to the board by preparing meets, trips, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This role requires exceptional organisational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsabilities

• Plan and book company domestic and international travel arrangements, including flights, accommodations, ground transportation, and visas.

• Create detailed travel itineraries and ensure all team members have all necessary documents and information.

• Monitor and manage travel expenses, ensuring cost-effective arrangements.

• Handle last-minute travel changes and emergencies with efficiency

• Conduct research, compile data, and prepare papers for consideration and presentation that are required by management

• Maintain and organise files, records, and other documentation.

• Handle confidential information with integrity and discretion.

• Assist in the preparation of budgets, reports, and expense statements.

• Liaise with internal staff at all levels and interact with external clients and partners.

• Perform other related duties as required or assigned.

• Assist in the planning and execution of corporate events, conferences, and off-site meetings, including venue selection and logistics.

Required qualifications

• Fluent in English (verbal and written)

• Excellent communication and interpersonal skills.

• Strong organisational and time management abilities.

• Proficiency in Microsoft Office Suite and office management software.

• Familiarity with travel booking platforms and expense management systems.

• Ability to handle confidential information with discretion.

• Bachelor's degree in Business Administration or relevant field preferred.

• Strong attention to detail and organisational skills.

• Excellent analytical and problem-solving abilities.

What We Offer

• A competitive salary package based on your experience.

• An impressive benefits package, focused on our culture of integral health that includes medical insurance, gym with personal trainer, sauna and hyperbaric chamber, and fresh fruit every day.

• Tax-advantageous wage benefit: Meal card, transport package and other measures such as childcare allowance.

• Discount on Veg it (vegan meals) to order your lunch at the office.

• Flexible start and finish times.

• Reduced working hours in August.

• 23 holidays plus 3 extra days at disposal

• Hybrid Work Model.

• English classes

• Parking benefit for those who live outside of Barcelona.

• And what we are very proud of, you will join a young, motivated and powerful team with a great team culture. As it’s not all work, we maintain the team spirit with team building events, parties and workshops where you can enjoy our achievements. When you leave in the afternoon, you can join our paddle tennis games near the office.