Wedding & Events Coordinator

Montaner & Asociados; Sant Pere de Ribes; Presencial; EUR 30.000 - 35.000; Jornada completa

Descripción de la vacante

Montaner & Asociados is seeking a Wedding & Events Coordinator to join a growing luxury events company in Catalonia. You will serve as the primary contact for international clients, guiding them from initial inquiry through event execution with personalised service.

The role focuses on weddings and premium experiences, coordinating timelines, quotations, and client communications while collaborating with operations teams to ensure flawless delivery.

Formación

• Native or bilingual English is essential.
• Professional proficiency in Spanish.
• Experience in event coordination, hospitality, tourism, wedding planning, luxury travel, or premium customer service.
• Excellent organizational skills with meticulous attention to detail.
• Outstanding written and verbal communication skills.
• Ability to manage multiple events simultaneously while maintaining high quality.
• Commercial mindset and ability to build strong client relationships.

Responsabilidades

• Manage and follow up with national and international clients throughout the planning process.
• Coordinate calendars, meetings, tastings, and event timelines.
• Prepare customised quotations and follow up on sales opportunities.
• Respond to a high volume of client emails, ensuring a prompt, professional, and personalised service.
• Maintain accurate and up-to-date event information, including guest numbers, menu choices, dietary requirements, and special requests.
• Coordinate deposits, payments, and deadlines in collaboration with the relevant internal teams.
• Identify client needs and provide guidance throughout the booking and planning journey.
• Work closely with operations and service teams to ensure seamless event execution.
• Prepare final event summaries and documentation to support efficient internal coordination.

Conocimientos

English fluency

Spanish proficiency

Event coordination

Client relationship management

Communication skills

Herramientas

HubSpot

ClickUp

Google Workspace

Excel

Descripción del empleo

Are you passionate about event planning, working with international clients, and turning every detail into an unforgettable experience?

We are looking for a Wedding & Events Coordinator to join a growing company specialising in luxury weddings, corporate events, and exclusive experiences in premium venues across Catalonia.

What will your mission be?

You will be the main point of contact for clients throughout the planning process, ensuring a seamless, professional, and highly personalised experience from the first enquiry through to event delivery.

You will work primarily with international clients, including couples travelling to Spain to celebrate their weddings, managing enquiries, quotations, planning details, and ongoing communication.

Main Responsibilities

• Manage and follow up with national and international clients throughout the planning process.
• Coordinate calendars, meetings, tastings, and event timelines.
• Prepare customised quotations and follow up on sales opportunities.
• Respond to a high volume of client emails, ensuring a prompt, professional, and personalised service.
• Maintain accurate and up-to-date event information, including guest numbers, menu choices, dietary requirements, and special requests.
• Coordinate deposits, payments, and deadlines in collaboration with the relevant internal teams.
• Identify client needs and provide guidance throughout the booking and planning journey.
• Work closely with operations and service teams to ensure seamless event execution.
• Prepare final event summaries and documentation to support efficient internal coordination.

We Will Particularly Value

• Previous experience in sales, business development, or sales administration.
• Experience working with international and premium clients.
• Knowledge of CRM platforms and project management tools.
• Experience with HubSpot, ClickUp, Google Workspace, Excel, or similar tools.
• Interest in weddings, exclusive events, luxury tourism, hospitality, or client experience management.

What We Offer

• Immediate start.
• Stable position within a company experiencing significant growth.
• International, collaborative, and dynamic environment.
• Offices currently located in Sant Pere de Ribes, with a planned move to Sitges in the coming months.
• Flexible Monday to Friday schedule (8-hour working day): start between 8:00 and 9:00 am, with the option of either an intensive schedule or a split shift.
• Initial participation in selected events as part of the onboarding process.
• Fixed salary between €30,000 and €35,000 gross per year, plus a performance bonus of up to €5,000 during the first year.
• Long-term career development opportunities, with potential progression into positions focused on Wedding Planning & Client Experience Management.

If you enjoy working with people, thrive in a fast-paced environment, and are passionate about creating memorable experiences for clients from around the world, we would love to hear from you.

Requirements

What Are We Looking For?

• Native or bilingual English (essential).
• Professional proficiency in Spanish.
• Previous experience in event coordination, hospitality, tourism, wedding planning, luxury travel, or premium customer service.
• Excellent organisational skills and exceptional attention to detail.
• Outstanding written and verbal communication skills.
• Ability to manage multiple events simultaneously while maintaining high quality standards.
• Proactive, dynamic, and self-motivated approach.
• Commercial mindset and ability to build strong relationships with clients.
• Strong problem-solving skills and ability to work independently.
• Comfortable learning and using new digital tools and software.
• Catalan is a plus.