Temporary Admin Assistant

La Roca Village; la Roca del Vallès; Presencial; EUR 24.000 - 32.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Generous salary

25 days leave

Birthday/Marriage leave and village‑dr

Employee referral bonus

Medical & dental cover

Descripción de la vacante

La Roca Village is seeking a Temporary Admin Assistant to join its Legal Team. You will provide day-to-day admin support, manage contracts and legal documentation, and coordinate execution processes to ensure accurate governance and timely regulatory compliance.

Work closely with internal stakeholders across departments, supporting risk management and efficient delivery of legal services. Fluency in English and Spanish is required; additional languages are an advantage.

Formación

• Experience in a legal, corporate or administrative support role.
• Highly organized with attention to detail and the ability to manage multiple priorities.
• Discretion handling confidential information.
• Fluent in English and Spanish; additional languages are a bonus.

Responsabilidades

• Provide day-to-day admin support to the Legal Team.
• Assist with management of contracts, legal documentation and corporate records.
• Coordinate contract execution processes and maintain legal systems, repositories and databases.
• Monitor deadlines, renewals, compliance requirements and documentation accuracy.
• Support corporate governance activities, filings, audits and regulatory processes.
• Liaise with internal stakeholders, external advisors and authorities on legal matters.
• Manage budgets, purchase orders and invoice administration with Finance.
• Oversee trackers, reporting and workflow to ensure efficient legal services.
• Be a key contact for legal processes and day-to-day queries.
• Support continuous improvement initiatives for the Legal Team.

Conocimientos

Interpersonal skills

Team collaboration

Organizational skills

English & Spanish

Communication

Proactive mindset

Herramientas

Microsoft Office

Document management tools

Descripción del empleo

We are looking for a Temporary Admin Assistant to join our Legal Team at La Roca Village and support the delivery of efficient, compliant and business-focused legal services across the Village.

In this role, you will provide day-to-day admin support to the Legal Team, assisting with administrative processes and legal workflows. You will help ensure legal matters are handled accurately, efficiently and in line with company policies and regulatory requirements.

Working closely with internal stakeholders across multiple departments, you will act as a trusted point of contact on legal and compliance matters, supporting the smooth operation of the business while contributing to effective risk management and governance.

What you'll do:

• Main admin support to the Legal Team
• Support the Legal Team in the management of contracts, legal documentation and corporate records.
• Coordinate contract execution processes and maintain legal systems, repositories and databases.
• Monitor legal deadlines, renewals, compliance requirements and documentation accuracy.
• Support corporate governance activities, filings, audits and regulatory processes.
• Liaise with internal stakeholders, external advisors and public authorities on legal and administrative matters.
• Manage legal budgets, purchase orders and invoice administration in partnership with Finance.
• Oversee legal trackers, reporting and workflow management to ensure efficient delivery of legal services.
• Act as a key point of contact for legal processes, tools and day-to-day business queries.
• Support continuous improvement initiatives and provide administrative support to the Legal Team.

Who you are:

• A collaborative team player with strong interpersonal skills, able to build partnerships and contribute to a positive and high-performing team environment.
• Business oriented, with a pragmatic mindset and the ability to balance legal considerations with operational and commercial objectives.
• Experienced in a legal, corporate or administrative support role.
• Highly organized, detail-oriented and able to manage multiple priorities effectively.
• Comfortable handling confidential information with discretion and professionalism.
• Skilled at coordinating processes, documentation and stakeholder communications.
• Proactive, collaborative and solution oriented.
• Confident using legal systems, document management tools and Microsoft Office applications.
• Fluent in English and Spanish; additional languages are an advantage.

The Bicester Collection are the worlds' leading luxury shopping destinations, and we are committed to creating magical and memorable experiences for our guests. Taking the name of the founding Village, The Bicester Collection distinguishes the 11 Villages in Europe and China as one collection of destinations for our guests, our brand partners, our travel and tourism partners, our corporate and financial media, and our internal teams.

What we do for you

• generous salary
• 25 days annual leave
• extra leave on your birthday and if you are getting married or moving, you will receive discounts throughout our villages
• very generous employee referral bonus
• access to private medical and dental cover

Come and live your story with us

The key to our success is the quality and commitment of our people. We are diverse in background, age, experience and leadership style. We believe that an inclusive workforce makes magic happen. We have huge ambition for what we can achieve together, and we want to have fun!